Job description Part-time (0.8 FTE) Join a values-driven organisation at the heart of student life at Curtin University. As Executive Assistant to the Managing Director, you will provide high-level executive, governance and administrative support within a complex, student-led environment. This pivotal role sits at the centre of the Guild’s executive office, supporting the Managing Director and facilitating effective coordination across the Executive and Guild Council. The role offers a unique opportunity to contribute to governance processes, support elected student representatives, and play a key role in the coordination of information, reporting and communication across the organisation. What you’ll do Reporting directly to the Managing Director you will: Provide confidential, high-level executive support to the Managing Director Act as a key interface for the Managing Director, managing the flow of information, priorities and communications Coordinate Guild Council and Committee meetings, including agendas, papers, minutes and action tracking Support governance processes, ensuring documentation is accurate, timely and aligned with Guild requirements Coordinate responses to Guild Council information requests and reporting requirements Prepare and review briefing notes, correspondence and reports Track actions arising from Executive and governance meetings to support effective follow-through Liaise with elected representatives, staff and University stakeholders with professionalism and discretion Coordinate executive-level logistics, including meetings, travel and key activities What you’ll bring We are seeking a highly organised and proactive Executive Assistant who operates with professionalism, discretion and sound judgement who thrives in a fast-paced environment and enjoys supporting leadership teams. Essential skills and experience: Demonstrated experience in an Executive Assistant or senior administrative role supporting a senior executive Experience supporting governance processes, Boards or Committees Strong organisational skills with the ability to manage competing priorities High-level written and verbal communication skills, including preparation of agendas and minutes Proven ability to manage confidential and sensitive information Strong attention to detail and ability to anticipate and respond to executive requirements Proficiency in Microsoft Office and document management systems Why you’ll love it here At Curtin Student Guild, you’ll be part of a professional, inclusive and purpose-driven organisation that supports students and strengthens the student experience. Work directly with the Managing Director in a high-trust, executive support role Gain exposure to governance, decision-making and organisational leadership Be part of a collaborative and values-driven team environment Enjoy a varied role with meaningful impact across the organisation For more information, contact Mr Vernon Thompson, Managing Director, on (08) 9266 3088 or via email at v.thompson@guild.curtin.edu.au using the subject line: Executive Assistant enquiry via EthicalJobs . Curtin Student Guild is an equal opportunity employer, and individuals of Aboriginal or Torres Strait Islander descent and living with disability are encouraged to apply. A position description is attached.
