Join our dynamic team at Ground Support Systems (Aust), an established and highly regarded company with branches spanning across Australia. As a specialist in Dewatering, Water Treatment & Trench Shoring for civil and infrastructure projects, GSS Hire is seeking an experienced full-time Administrator to join our Ormeau, QLD branch for the Dewatering & Water Treatment division . About the Role The Administrator role is to be responsible for the procurement and coordination of all Dewatering & Water Treatment equipment and services. To provide high level administrative support to the Commercial and Operation teams while ensuring that the day-to-day office operations are well organized and running smoothly within the Dewatering Division. You will also Assist the Dewatering Manager (QLD based) and Operations Coordinator (WA based) with day-to-day duties. Due to our continued growth, we are looking for a rising star with a strong passion in the construction industry to join our team. In this role, you will provide crucial business support and contribute to various projects within the realm of civil construction. Key Responsibilities Manage and coordinate general administrative requirements. Supporting the leadership team with daily operational activities Ensure the highest level of service delivery Completion of Hire Agreements and Customer Hire Contracts Coordinate maintenance and repairs of dewatering fleet and vehicles Submission of service records and OHS documents to clients Maintain records of all ongoing dewatering jobs and rental assets Coordinating Transportation Preparation of GSS invoices and progress claims Preparing cash sale invoicing and refunds Dewatering Reporting based on the needs of clients Oversee maintenance and upkeep of the office and workshop, ensuring they are well-maintained and fully functional Build and maintain strong relationships with our clients, addressing their needs and concerns promptly and professionally Raise, create, monitor and expedite Purchase Orders and Purchase Requisition, including supplier invoices Manage and maintain inventory levels, including sourcing products, pricing and placing orders Monitor and manage expenses (accounts payable) – weekly approvals, credit card expenses, purchase reimbursements Assess training needs and monitor training programs Facilitate the on-boarding process for new and existing personnel, including orientation, induction, and mobilization (to & from site) Skills & Experience Minimum 1-2 years of experience in civil construction or hire industry is required Previous experience with Purchase Orders and procurement processes is preferred You have a strong customer service ethic, detail oriented and enjoy solving problems Strong administrative skills and effective time management Excellent communication skills, both written and verbal Proficient in Microsoft Office Suite - especially Excel Experience in Syrinx POS system is desired but not essential Competent to work in high-pressured environments and meet deadlines Forklift license desired but not essential What's on Offer Training provided Good team environment Working hours: Monday - Friday (40 hour week) Competitive wages
