Job Description The People Experience Coordinator plays a pivotal role in enhancing the employee experience by supporting key administrative and engagement tasks across the employee lifecycle. This fixed-term role, until 9th January 2026, will provide essential support to the People Experience Team. The Coordinator will focus on administrative excellence, onboarding and engagement, and streamlining processes to enhance employee experience. Key Responsibilities: Administrative Support Manage the People Team inbox, ensuring timely responses and resolution of employee queries across email and Slack. Maintain and update the company wiki, building out additional pages as needed to ensure information is current and comprehensive. Support the People Experience Team with event coordination and travel management, including company offsites, employee travel, and logistical arrangements with external vendors and service providers. Assist with offsite coordination, including venue research, scheduling, attendee communications, and budget tracking. Support the administration of our end-of-year functions, ensuring seamless planning, coordination, and communication with stakeholders. Administer and support our coworking programs, including managing booking requests, coordinating with co-working partners, and ensuring employees have access to necessary resources. Conduct regular people compliance checks, including working rights verification, background checks, and compliance requirements. Reward and Recognition Support the People Experience Specialist in administering our reward and recognition platform, including the administration and distribution of manager reward budgets. Coordinate the distribution and tracking of company swag, ensuring timely delivery for new hires, anniversaries, milestones, and key company events. Survey Administration Support the planning, administration, and data collation for the 2026 Engagement Survey, ensuring a seamless and accurate process. Collate and distribute relevant reports to key stakeholders, ensuring data is presented in a clear and actionable format. Support the administration of key lifecycle surveys, such as onboarding and offboarding, to gather feedback and inform ongoing improvements. Onboarding and Induction Support Coordinate the scheduling of the People Team induction session, ensuring it aligns with new employees' onboarding timelines. Foster discussion and interaction among new hires, encouraging questions and feedback to facilitate understanding and engagement. Oversee the Seedlings Slack channel dedicated to new starters, fostering a supportive and inclusive environment for them to connect and engage with their peers. Collaborate with IT, People Operations, Talent Acquisition, and other teams to develop and maintain onboarding resources that effectively support new hires. Team Collaboration and Communication Act as a key liaison to ensure seamless communication between the People Team and employees. Provide support for ad-hoc tasks and projects to streamline processes and improve team efficiency. Assist in the development of the 2026 key events calendar, collaborating across teams to align priorities and timelines.
