About This Opportunity The University of Queensland’s Faculty of Health, Medicine and Behavioural Sciences is seeking a motivated and highly organised Senior Operations Officer to support the smooth operation of the Faculty office. In this role, you’ll work closely with the Senior Manager, Strategic Operations to oversee the operational needs of the Faculty of HMBS including, office management, facilities coordination, and general administration. You’ll bring strong judgement, attention to detail, and a proactive approach to continuous improvement of Faculty operations. Key responsibilities will include: Facilities, Assets & Space Management: Oversee office space allocations, facilities coordination, asset management (including audits, purchases/disposals), and support minor capital works. Manage access cards, keys, and parking allocations. Operational & Technology Support: Coordinate procurement and maintenance of office equipment and act as liaison with ITS for the management set up and support of IT equipment in line with UQ policies. Staff Lifecycle Coordination: Lead onboarding and offboarding processes including IT, space allocation, OH&S inductions, and access management to ensure smooth transitions for new and departing staff. Financial Administration Support: Provide administrative for financial processes such and UniFi requisitions, invoice management, procurement of supplies, hospitality calculators, reconciliation of corporate cards and reimbursements. Faculty Enquiries & Engagement Support: Manage general enquiries and correspondence, act as first point of contact for stakeholders, providing professional ‘front of house’ service and directing enquiries appropriately. Support internal events, communications and engagement initiatives including EDI and branded materials. For a full position description please contact talent@uq.edu.au This is a full-time, continuing position at HEW Level 6, based at the Herston Campus. About You A Bachelor’s degree in Business Administration, Project Management or other relevant qualification with subsequent experience, or an equivalent combination of relevant experience and/or education/training. Excellent interpersonal skills and a collaborative working style in engaging in close and genuine partnerships with stakeholders. Ability to prioritise your own workload, generate imaginative and innovative solutions to problems and use your initiative as required. Advanced computer literacy skills, including experience with a wide range of software applications. An understanding of, or the ability to acquire knowledge of University operations, policies and procedures. The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, criminal check. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Catherine Hrabar at c.hrabar@uq.edu.au For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au stating the job requisition ID in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion , fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au . Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Thursday 6 November 2025 at 11.00pm AEST (R-57285). Please note that interviews have been tentatively scheduled for week commencing 10th November.
