About the Division The Clean Energy Regulator is seeking highly motivated candidates with a good background in administrative and Executive support who can operate in a fast-paced and changing environment, add value through their strong communication skills, stakeholder engagement and display drive and initiative. The Scheme Support Division supports the agency and our Scheme Operations Division as part of our progression as a modern, efficient, and effective regulator. Our key functions include assessing potential participants in our schemes, upholding the integrity of Australia's national emissions units registry and REC registry systems, delivering the agency's compliance, monitoring and audit functions, leading policy design and implementation, resolving complex issues, and sharing scheme market and data analysis. Our operating philosophy is based on building trust by making realistic promises and being accountable for consistently delivering on them. The key duties of the position include About the Role This is a unique and exciting opportunity to work directly with our General Managers (SES Band 1), broaden your capabilities and gain a holistic view of the work of our Agency. You will be a part of the Executive Assistant cohort of the Agency, work closely with the Executive Officers and develop understanding of the work we do. There are multiple positions to be filled as either ongoing or non-ongoing. Non-ongoing will be offered for 12 months with a possibility of extension of up to six (6) months or an ongoing position within 18 months of the position being advertised in APSJobs (the Gazette). A merit pool will be established to fill immediate and anticipated vacancies and is open for up to 18 months. Suitable candidates may receive offers for similar roles where there is an alignment with the capabilities of these positions. Role Responsibilities and Duties As a high performing Executive Assistant, you will support your General Manager by providing high quality, accurate, timely and professional administrative support. This will include, but not limited to: Effective diary management and coordination, including but not limited to travel, meetings, papers and events. Monitoring and managing the General Manager's to do lists, key deadlines and activities through the Microsoft suite of applications (such as Outlook, Teams Planner and OneNote). General administrative support to ensure efficient provision of executive assistance, including but not limited to: taking minutes for meetings, preparation of meeting documentation and logistics associated with arranging meetings and administrative support to the Branches/Sections. quality control of documentation, including checking for accuracy and ensuring documentation presented is ready for General Manger review. undertaking ad hoc administrative tasks and projects that support agency objectives such as maintaining organisation charts, mailing lists, leave schedules, ordering of stationery and other tasks. drafting basic correspondence as required. Creating, preparing and updating reports and visual materials or infographics to collate and present data and information using a range of computer applications such as Microsoft Word, Excel and PowerPoint. Financial reconciliation, undertaking purchasing and payment of accounts and action required in TechOne. Liaising with internal and external stakeholders. Identifying matters for delegation and escalation and actioning appropriately. Participate in the Executive Support Network and attend monthly Executive Support Forums Management of Branch finances and travel in line with allocated budgets. Qualifications/Experience Previous experience in an executive and/or administrative support role will be highly regarded. Candidates should also be able to demonstrate: Proficiency in the Microsoft Office applications (Outlook, OneNote, Word, Excel, PowerPoint). Excellent communication skills and a strong attention to detail. Effective time management and communication skills. Flexibility and resilience to achieve results in a dynamic environment. Interpersonal skills, with an ability to build and maintain strong professional relationships.
