About Women 4 STEM Women for STEM was founded in 2005 and is a not-for-profit organisation dedicated to empowering young girls and women to pursue careers in STEM by providing resources, mentorship, and career opportunities. We host 5 programs and over 40 events each year, such as Go Girl, Go for IT, Whats Hot in Tech, and the Grad Girls Program to inspire young minds and foster diversity in STEM. About the Grad Girls Program The Grad Girls Program is a flagship initiative of Women 4 STEM, designed to inspire and empower female students to explore careers in STEM. The program features engaging workshops, interactive careers expo, panel discussions, and webinars, culminating in impactful events. Across the 9-month Program, participants connect with STEM professionals, gain hands-on experience, and envision themselves in STEM careers Role Overview The Student Event Coordinator ensures students are informed, supported, and engaged throughout the Grad Girls Program. Working alongside other Student Event Coordinators and closely with the Discord Coordinators, you will help students prepare for events, answer FAQs, and ensure they know what to expect. Youll play a hands-on role in maximising registrations and attendance, coordinating communications with the Ticketing Lead and Events Coordinators (Main, Partner and Webinar), and supporting the Data Analysts to capture student feedback after events. This role is key to ensuring participants feel connected, confident, and able to get the most out of the program. This is an ideal role for someone passionate about student engagement, events, and building community. Volunteers will gain practical experience in event coordination and communications, develop skills in stakeholder and participant management, expand their networks, receive hands-on exposure and mentoring, and enjoy perks such as discounted tickets to Women 4 STEM events. Responsibilities include: Collaborate with other Student Event Coordinators to provide clear event information to students including agenda, logistics, start/finish times, and expectations Work closely with Discord Coordinators to share updates, answer student FAQs, and engage participants online Coordinate with Events Coordinators (Main, Partner and Webinar) to ensure consistent communication with students about upcoming events Coordinate with the Marketing and Ticketing Lead to support event registration processes and promote events to maximise student sign-ups and attendance Provide on-the-day support for students, including registration desks, guiding participants, and answering questions Contribute to a welcoming and inclusive environment for all participants, ensuring student needs are met (e.g., accessibility, dietary, support questions) Coordinate with Data Analysts to ensure post-event surveys are distributed, completed, collected, and insights shared internally. Additionally gather general student feedback and highlight common issues, FAQs, or improvements Provide Program 2IC with monthly reporting, summarising recent activities, challenges, and recommendations Who are we looking for? Strong communication and interpersonal skills, with experience working across diverse teams and stakeholders Organised and proactive, with attention to detail in managing registrations and communications Friendly, approachable, reliable and enthusiastic, with a student-focused approach Confident with Zoom and Teams; Google Meet experience a bonus Experience with Slack is an advantage (not essential) A passion for gender equality and supporting diversity in STEM education What is the commitment? Approximately 4-6 hours per week. Certain times are busier than others The Grad Girls Program runs for 9 months (FebruaryOctober). Applicants must commit for the full 2026 program Flexibility to attend both in-person events and virtual meetings (note: team meetings may be outside business hours or on weekends) Does this sound like you? If this opportunity excites you, please apply via Seek Volunteers If youre shortlisted, youll receive initial screening questions, followed by an interview. We aim to respond to all applicants within one week. Online or Remote Category Education & Training Commitment Regular - more than 6 months Type Of Work Education & Training,Fundraising & Events,Marketing, Media & Communications, Time Required Approximately 4-6 hours per week. Certain times are busier than others The Grad Girls Program runs for 9 months (FebruaryOctober). Applicants must commit for the full 2026 program Flexibility to attend both in-person events and virtual meetings (note: team meetings may be outside business hours or on weekends)
