Facilities Coordinator - Sydney CBD Location: Sydney, New South Wales Company: BGIS Employment Type: Full-Time, Permanent, On-Site About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across a wide range of industries. We pride ourselves on our commitment to safety, service excellence, and operational efficiency. Purpose of the Role BGIS is seeking a proactive Facilities Coordinator to manage day-to-day operations at a high-profile corporate site in Sydney's CBD. Reporting directly to the Account Manager, this is an on-site, client-facing role where you will act as the central point of contact for facilities operations, ensuring smooth and efficient service delivery. The ideal candidate will possess excellent communication skills, a strong administrative background, and the confidence to liaise with a variety of stakeholders. It will require prioritising conflicting deadlines as well as reporting and analytics to meet contractual requirements. Key Responsibilities - Act as the first point of contact for all facility-related enquiries from internal and external stakeholders. - Manage and delegate maintenance requests, track KPIs, and ensure timely completion of work orders in the CMMS. - Support the Facilities and Account Managers with procurement, invoice reconciliation, and budgeting tasks. - Maintain compliance with safety and environmental policies and manage contractor performance. - Take ownership of monthly & quarterly reporting and ensure documentation is accurately maintained. Education, Experience & Skills Essential: - Experience in facilities coordination or corporate property services. - Strong computer skills, including CMMS, Microsoft Office (Excel, Outlook, Word), Power BI. Experience with Power Automate and Flows will be highly regarded. - High-level communication and stakeholder management skills. - Sound financial acumen and an understanding of compliance frameworks. Desirable: - Knowledge of subcontractor scoping, tendering, and service contract management. - First Aid Certificate and/or qualifications in facilities or building management. - Flexibility to multitask and adapt in a fast-paced, client-driven environment. Why Join BGIS? ✔ Be based at a premium CBD location with easy access to public transport ✔ Work with a professional, supportive, and highly visible facilities team ✔ Strong opportunity for extension or internal mobility across BGIS ✔ Involvement in meaningful corporate facilities operations ✔ Access to BGIS perks: wellness initiatives, paid volunteer leave, industry-leading training programs, and career progression pathways How to Apply If you are a driven, detail-oriented professional with a passion for service excellence, we'd love to hear from you. BGIS is an equal opportunity employer and encourages applications from all backgrounds. Eligibility: Must have full working rights in Australia. Apply Now Be part of a workplace that values inclusion, growth, and meaningful impact. Explore more at https://apac.bgis.com
