Are you the kind of person who loves keeping things organised, solving problems before anyone else notices, and being the go-to support that ensures the office runs smoothly behind the scenes? About Us Duxton Farms Limited (ASX:DBF) is a leading Australian agricultural business operating a diverse portfolio of land and water assets across six States and Territories. Our operations span cropping, livestock, horticulture and apiary, focusing on sustainable farming practices, operational excellence and long-term growth. The Opportunity We are looking for an Office Manager/Executive Support to assist the COO across our corporate and agricultural businesses. Based at our new Head Office, this is a dynamic role where you will keep the wheels turning and the small details under control, enabling our business to operate effectively. Your Day-to-Day Impact Executive Support Provide confidential support to the COO, including diary management, meeting coordination, emails and communication support; Assist with preparing and formatting correspondence, presentations and documentation; Coordinate travel requirements, including accommodation and itineraries; Process and reconcile business expenses for Finance; Capture accurate meeting minutes, tracking follow-up actions to ensure nothing gets missed; and Build positive relationships with key stakeholders across the business. Office Management Manage reception and front-of-house duties, ensuring a professional and welcoming visitor experience; Maintain a well-organised office environment, including ordering inventory and supplies as required; Support invoice processing, purchase orders and expense reconciliation; Coordinate meetings, events and corporate functions, including catering arrangements; Maintain supplier registers, contracts, leases and key administrative records; Support contract negotiation and renewal for office services and suppliers; Coordinate property, maintenance, insurance, and compliance requirements with key stakeholders; Provide first-line IT support, resolving minor issues as they arise; and Liaise with the external IT provider to ensure secure and reliable IT operations, including connectivity, service agreements, subscriptions, user management, billing reconciliation, and approvals for IT requests, purchases and invoicing; About You You bring 3 years’ experience in an office management or executive support role; You’re a strong communicator with great organisational skills; You’re confident using Microsoft Office (Word, Excel, Outlook, Teams); You’re reliable, proactive, and happy to jump in and help where needed; You have strong attention to detail and take pride in keeping things organised; and You have experience with Xero or SAP Concur (helpful but not essential). If you enjoy being across the detail, keeping day-to-day operations on track, and working closely with a busy team, we would love to hear from you. Please submit your cover letter and resume.
