We are seeking an experienced and highly capable Executive Assistant to support a boutique consulting firm, working closely with two senior Partners in a professional services environment. This is a trusted, hands‑on role for someone who enjoys operating at the centre of a fast‑moving practice - protecting partner time, managing workflow, and ensuring polished, compliant and well‑run projects at all times. About the Role The role combines executive support, project and compliance administration, with a strong emphasis on judgement, organisation and professionalism. You will be a key point of contact for senior executives, managing high volumes of inbound queries in a professional setting. The role: Manage high volumes of external stakeholder engagement, acting as gatekeeper Coordinate information sessions Using databases to manage correspondence and follow‑ups Set clear expectations and hold boundaries with external stakeholders Prepare proposals and manage DocuSign approvals, setting up projects in internal systems Manage contracts and compliance steps, maintaining accurate audit-ready records Complex diary and meeting coordination Proposal formatting and document preparation Expenses and limited travel arrangements Managing secure portals and uploads The successful candidate will bring: Experience in a professional services environment, Confidence supporting senior executives (CEO / C‑suite / Board‑level) Strong judgement, attention to detail and process discipline A calm, mature and highly organised working style The ability to work independently and manage competing priorities Highly regarded: Background in consulting or project EA roles or even recruitment Exposure to compliance‑heavy environments Working Arrangements Hybrid role, with a preference for 3 days per week in the Melbourne office 12‑month fixed‑term contract (maternity leave cover) Supportive, high‑trust environment with minimal micromanagement
