We are looking for an Executive Assistant to provide administration and business support to our Managing Director (MD) and General Manager - Pollination (GM). Who Are We? At Duxton Bees, we are passionate about sustainability, Australian agriculture, and of course - Bees! We are a farmgate beekeeping Company and our primary objective is to operate a safe, sustainable and profitable Apiary operation. With the intention of becoming one of the largest commercial beekeeping businesses in Australia, we support agriculture through pollination services and honey production across different geographical locations within Australia. The Role This is a newly created, diverse and fast-paced role that blends executive assistance, business administration and project management — You will play a key role in supporting our brokerage operations, whilst ensuring the smooth day-to-day running of the business through effective management of diaries, travel, expenses, stakeholder communication and compliance documentation. Key Responsibilities Provide EA support to the MD and GM - Pollination including diary and email management; Coordinate meetings and communication between internal and external stakeholders; Manage travel arrangements and credit card reconciliations for the MD and GM in line with company policy; Prepare capital expenditure proposals, lodging and tracking against budget; Assist with administrative tasks for associated businesses, including product registrations, promotions and quoting; Maintain an up-to-date database of external beekeeper documentation; Prepare commercial contracts and manage onboarding for new external beekeepers; Develop and maintain invoicing and compliance processes; and Communicate with beekeepers and growers via bulk messaging and email campaigns. About You Previous experience working within an EA/administrative role; Proficiency in Microsoft Office, including Word, Excel and Outlook; Ability to adapt in a dynamic and changing environment; High level of initiative; Highly organised, forward thinking, and driven to succeed; and Full Australian working rights. If you are ready to join a passionate and growing team that’s making a real impact on the sustainability of Australian agriculture, we would love to hear from you. Please submit a resume and cover letter.
