The PM&C Executive Assistant Employment Register (the EA Register) provides all members of the community with the opportunity to register interest for upcoming Executive Assistant employment opportunities at PM&C. The EA Register is used by hiring managers across PM&C to rapidly fill exciting Executive Assistants (EA) roles at the APS4 and APS5 classifications. As an EA, you will play a pivotal role in providing high-level executive and administrative support to our Senior Executive Service (SES) leaders. As part of our EA network, you will collaborate closely with the Secretary's office, senior EAs, and other support areas across the Department. The key duties of the position include As an APS4 Executive Assistant , you will provide high level administrative support to one or more Assistant Secretaries (SES Band 1) who lead Branch's within PM&C. This support generally includes, but is not limited to: First point of contact for internal and external enquiries to the Assistant Secretary and coordination point for the branch. Diary management and travel arrangements, including credit card and financial reconciliations. Coordinating and managing correspondence, briefings and approvals. Coordinating meetings and events, including agendas and papers, venue booking and logistics. Operating and maintaining internal desktop applications for the work area and preparing associated reports. Providing a range of coordination and support activities, which may include supporting one or more teams with diverse work to build your skill base, based on the needs of the Branch. To work at the APS4 level, you may have developed relevant skills in positions such a receptionist, office manager or customer service representative. You don't need to have been an Executive Assistant in the APS before, we can support you to undertaken relevant training if you have the right skills. As an APS5 Executive Assistant , you will provide complex administrative support to a First Assistant Secretary (SES Band 2) who leads a Division and potentially one or more Assistant Secretaries (SES Band 1). The duties of an APS5 EA generally include the duties for the APS4 in the above description, as well as: Quality control of correspondence, including reports, financial management and less complex research. Initiating advice and responding to requests for research, information or briefings. Contributing to the development of work plans, including establishing priorities and monitoring progress. Providing guidance and support on a range of strategic coordination and support activities, based on the needs of the division. Coordination and oversight of executive support services across the Division including supporting and guiding other EAs within the Division. To work at the APS5 level, you will have demonstrated experience as an EA (or similar) in either the public or private sector in positions such as personal assistant, accounts administrator, travel agent or legal secretary.
