Job Description Summary We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of healthcare & technology related projects. This role will work closely with project managers, cross-functional teams, and external stakeholders to ensure projects are delivered on time, within scope, and aligned with business objectives. Job Description Key Responsibilities Coordinate and support project activities across multiple teams and stakeholders. Maintain project documentation including plans, schedules, risk logs, and status reports. Assist in tracking project milestones, deliverables, and budgets. Schedule and facilitate meetings, prepare agendas, and document minutes. Monitor and report on project progress, escalating issues as needed. Support resource allocation and procurement processes. Ensure compliance with internal processes and regulatory requirements. Liaise with vendors, clients, and internal departments to ensure smooth project execution. Assist with onboarding new team members and managing project tools/systems. Contribute to continuous improvement initiatives. Creating and updating key templates across ANZ (with potential to expand to other zones in AKA). Development of key ‘toolkit” materials for key legal areas – working closely with legal team including model clauses and negotiating points. Management and enhancement of key productivity tools including non-disclosure agreement creator, model clause(s) library and key legal/compliance training materials library. Maintenance of insurance certificate portfolio, and interaction with global insurance portal and teams on insurance certificate renewals. Preparation of routine agreement documents such as dealer agreement renewals, amendment documents and dealer due diligence materials. Management of library of key customer contracts – enhancing document retention processes and repository. Assistance with corporate secretarial activities and documents, driving further productivity and document capture. Skills & Qualifications Proven experience in project coordination / administration, in the healthcare sector. Strong organisational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Experience with project management tools (e.g., MS Project, Smartsheet, or similar). Ability to manage multiple tasks and priorities in a fast-paced environment. Attention to detail and problem-solving mindset. Tertiary qualification in Business Administration, Project Management, or related field preferred. Why Join Us? Work with cutting-edge healthcare technologies that make a real difference. Be part of a collaborative and inclusive team. Opportunities for professional development and career growth. Flexible working arrangements and a supportive work culture. Additional Information Relocation Assistance Provided: No
