About our team The Department of Home Affairs supports a prosperous, secure and united Australia through the management of a range of functions including responsibility for Australia's migration and citizenship programs, cyber security policy, the protection of critical infrastructure, countering terrorism, and countering foreign interference and espionage. In addition, it is responsible for strengthening multiculturalism and democratic resilience, and facilitating legitimate trade and travel while maintaining the integrity of the Australian border. Home Affairs seeks to create an environment to ensure our staff can perform to their full potential. As a department we are focused on demonstrating exemplary leadership, progressing our game-changing agenda and ensuring collaboration is at the core of what we do. Our leaders must epitomise excellence, set high standards and inspire and invest in our people to ensure that we are well positioned to continue delivering for the community into the future. Our work is underpinned by our partnerships with government, international and industry partners. Contribute to building a prosperous, unified and safe Australia - work in a challenging but rewarding role that touches many parts of Australian life. Please visit our website for more information about the Department of Home Affairs or Australian Border Force Our ideal candidate An APS6 Executive Assistant (EA) works alongside the executive within the Department of Home Affairs or the Australian Border Force. To be successful in this role, you will have extensive experience in supporting Senior Executives, be comfortable in managing high volumes of work and navigating competing priorities. You will be an effective communicator, demonstrate high levels of initiative, have impeccable attention to detail, sound judgement and resilience. We are looking for candidates who are: Reliable and accountable, who take personal pride in their work and ensure that tasks are completed, to the highest standard Confident and quick thinking, who can problem solve to meet immediate needs, anticipate further needs and is able to recognise and resolve potential problems Calm, well organised and responsive to urgent matters and competing demands Flexible, who can work as required to support a Deputy Secretary, including outside of normal business hours, when required Demonstrate experience in coordinating complex or sensitive projects or work programs that have a strategic and / or operational significance Communicates factually and with clear intent High level of emotional intelligence and a positive, proactive attitude Team orientated, with the energy and commitment to actively lead, foster and develop other support staff across the Department and the wider APS Able to develop and support complex relationships with internal and external stakeholders. The key duties of the position include Duties and responsibilities As an Executive Assistant supporting a Deputy Secretary, you will play a pivotal role in the day to day operations of the Deputy's office. You will work as part of a small team and will operate with limited direction with sound judgement, confidence and the ability to think strategically. Your duties will include, but are not limited to: Undertaking complex diary management, including prioritising time and drawing attention to matters of importance or of a sensitive and/or complex nature Coordinating meetings with internal and external stakeholders and coordinate venue bookings, audio visual equipment and other meeting resources Understanding the priorities of the Group in order to prioritise work and engagements for the Deputy Performing duties on the Deputy's behalf including fielding requests and complex enquiries, informing decisions, and managing expectations that best support the Deputy, Group and the Department Coordinating and contributing to briefings and supporting materials, including reporting, meeting and event briefs, travel itineraries etc Working closely with members of the Group to ensure timely delivery and quality of work, and with the Deputy's Executive Support Staff to ensure alignment and transparency of work and deliverables for the Deputy Managing travel arrangements, visas, accommodation and supporting documentation, including acquitting corporate travel cards Proactively establishing and maintaining productive relationships with internal and external stakeholders to achieve work and organisational goals Performing a leadership role to the Executive Support Service (ESS) and actively foster and promote strong EA networks across the APS Contributing to a healthy and safe working environment, modelling ethical behaviour and practices consistent with the APS Code of Conduct and APS Values.
