This is a small ‘boutique’ agency with a clear purpose and a cohesive vision: to be a trusted authority that ensures integrity and accountability in the aged care system by providing informed and independent oversight. They will be a catalyst for transformative change by calling out problems and identifying areas for improvement to ensure that older people can access the care they need. The Opportunity This agency is independent and sits at arms-length from the aged care system. This separation protect independence and integrity and helps to ensure the Inspector-General brings an impartial view to monitoring, investigating and reporting on issues across the aged care system. If you have been looking for an EA role that will take you out of the norm and into unchartered territory, then this is the opportunity for you. New agency – small but dynamic (20 staff) Vacant role, opportunity for extension and/or permanency Woden location – some WFH options The Role The Executive Assistant (EA) reports to the Executive Service Officer (ESO) and will be required to work under general direction in undertaking tasks of moderate complexity. The EA is accountable for organising their individual work and making decisions within defined parameters relating to the area of responsibility. Duties within the Executive Assistant’s role include, but are not limited to: Providing high level administrative support, including the coordination of meetings with internal and external stakeholders, email management and ensure Executive have all required information for meetings Arranging travel arrangements, including supporting documentation and financial reconciliation for a Band 1, Agency Executive Director and Agency staff, as required Coordinating a range of events and business/committee meetings including leading logistics to support the running of the event, organising itineraries, booking travel, accommodation, venues and catering Assisting in secretariat duties, including minute taking and preparation of papers as required General office management and operation of the Canberra premises including maintaining office supplies and liaison with the Corporate Team to manage equipment leases, and with the building management and oversight of the telephone system Maintaining confidential and sensitive information, including records, in accordance with agency policies and procedures Developing and maintaining strong working relationships with a range of internal and external stakeholders Other duties as required for the Executive Support Section The Ideal Person You will be friendly and influential with the ability to confidently liaise across senior staff and external bodies. Working in such a small agency (20 FTE), you must be collaborative and a team player. You will need to be up for a challenge, with the ability to work across competing deadlines and provide support to multiple areas at once. Your time management and organisation skills will be paramount in this role. In addition, you will be able to work in a fast-paced and fluid environment and be adaptive to change. You must have previous experience as an Executive Assistant in either the private sector, or a Government Agency. In addition, you will have: Highly developed communication and interpersonal skills, including the ability to liaise and collaborate effectively with others to deliver outcomes, and maintain confidentiality and act with discretion Excellent organisational skills with the ability to work independently, demonstrate initiative to resolve problems or seek further information, coordinate multiple tasks, and prioritise a changing workload Strong attention to detail, with the ability to take responsibility of accurate completion of work Salary / Rate $87k - $94k 15.4% Super 12-month non-ongoing contract with extension options – s26 transfers welcome Canberra based only Flexible WFH arrangements available How to Apply To apply online, please click on the appropriate link. Alternatively, for a confidential discussion, please contact Sarah Tamasi or Guy Butler-Manuel on 02 6108 4878 quoting ref no. 20862. HorizonOne is committed to building a diverse and inclusive workforce and we encourage applications from people of all cultures, capabilities and backgrounds.
