About the role DroneShield is looking for a detail-oriented Payroll Coordinator to join the Finance team. Reporting to the Head of Payroll, you will play a key role in supporting the end-to-end payroll function across our Australian and US operations. This is a hands-on role suited to someone who thrives on accuracy, enjoys improving processes, and is comfortable working across multiple payroll platforms. Responsibilities, Duties and Expectations Support the Head of Payroll with processing monthly payroll cycles, including commissions and bonuses Collaborate with outsourced payroll vendors to process payroll for employees across Australia and the US Administer and maintain payroll systems, including Rippling, ADP, and Deel Manage Employer of Record (EOR) arrangements through Deel, ensuring accurate and timely payments Support the processing of terminations in accordance with statutory requirements Ensure compliance with superannuation obligations Support the reconciliation of annual PAYG reports to ATO Single Touch Payroll (STP) Support payroll end-of-month reconciliations and reporting Maintain and update employee personal and payroll records Generate monthly reports on outstanding annual leave balances Manage compliance filings with government agencies, ensuring accurate reporting of taxes, contributions, and benefits Review and approve independent contractor invoices Serve as the first point of contact for ad-hoc payroll queries from employees and managers Provide basic administrative support within Rippling for the broader team Support workers’ compensation payment processes Identify opportunities to streamline and automate payroll processes to improve efficiency and accuracy Collaborate with People Operations, Legal, and Finance to implement payroll-related changes, policies, and procedures . Document and improve payroll processes and standard operating procedures Support cross-functional projects and team initiatives as required Qualifications, Experience and Skills Required Tertiary qualification in Payroll, Human Resources, Finance, or a related field 2–3 years of payroll processing experience, ideally across Australian payroll Familiarity with interpreting Modern Awards and payroll-related legislation Experience with payroll systems such as Rippling, ADP, or Deel (or similar platforms) Strong attention to detail and commitment to accuracy Excellent written and verbal communication skills Ability to work autonomously and as part of a geographically distributed team Willingness to work outside core hours on occasion to support global payroll cycles Desirable: Exposure to multi-country payroll Experience with Employer of Record (EOR) platforms Understanding of workers’ compensation processes Process improvement mindset with a desire to enhance workflows and reduce manual effort Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.
