Job Description Join our Sydney team as a Receptionist & Office Coordinator , where you’ll be the face of the office and play a vital role in keeping day-to-day operations running smoothly. This is a highly visible, people-focused role suited to someone organised, proactive, and service-driven. This position provides essential administrative and reception support to ensure efficient business operations across the team. You’ll be the first point of contact for clients and visitors while supporting internal teams with a wide range of tasks. Key Responsibilities Reception & Office Coordination Act as the first point of contact – meeting and greeting clients and visitors Manage incoming calls and direct enquiries appropriately Oversee meeting room bookings, setup, and pack-down Ensure meeting rooms, kitchens, and shared spaces are clean, stocked, and fully functional across both office levels Maintain office presentation, including coffee machines, dishwashers, and general tidiness Receive, sort, and distribute mail and packages Book couriers (local, interstate & international) Office & Event Support Coordinate catering, refreshments, and logistics for internal events (e.g. town halls, team events, celebrations) Support event management for quarterly team events Assist teams with external event coordination where required Create internal communications (e.g. TV slides, staff reminders – optional) Administration Duties Ensure administrative tasks are completed accurately and on time Process invoices and vendor payments via D365 Assist with document formatting, submissions, and presentations Maintain stationery and office supply inventory, including ordering and restocking Organise business cards nationally Log and coordinate office maintenance requests with building management Program security passes for new starters and visitors Allocate and manage staff lockers Provide general administrative support across teams and assist with ad hoc tasks
