Benefits · Exciting opportunity to work in a fast-paced environment · Competitive remuneration package · Diverse and dynamic role, no two days are the same · Work-life balance · Growing company in a unique industry · Employee social events and onsite parking The Opportunity To support our business growth in our Service division, Rosmech has a solid opportunity for an experienced Office Workshop Administrator to join our team based in our Salisbury Plain site in a permanent full-time position (work for Victorian team is completed remotely from SA). Your role will include the coordination and organisation of the Service Department’s overhaul scheduling and ensure it is executed efficiently as per your interactions with management. Some daily juggling, a flair for accuracy and details are a part of the daily work environment. Using your high communication skills will ensure your success, and your stakeholders will include customers, other teams, managers and mechanics. We are seeking a reliable, professional and enthusiastic individual to balance the role’s work for both SA and Victorian sites. The role reports to the Workshop Coordinator. About us Rosmech Sales & Service is the premier supplier of specialised road sweeping equipment and sweeper services. We’re a national leader in our field and we are known for doing things right and doing them well. Our clients using our services include local councils, airports, construction sites, to name a few. We take pride in our service, our people, and our reputation as we continue to grow nationally. Requirements of the Role The full-time role will include, but is not limited to the following duties: · Ensure coordination and organisation of the Service Department’s overhaul scheduling is executed efficiently and at a high standard for South Australia and Victoria sites · Ensure all parties to the repair work are updated daily as to the vehicle repair status · Ensure the day-to-day administrative functions are executed efficiently and at a high standard, particularly with the prioritization, planning, scheduling, and administration of all Job dockets, Repair orders, Subcontractor invoices, Warranty claims, Fleet Card processes, Registration, licensing, and insurance requirements. · Ensure all fleet compliance, training records and licences are up to date · Attend to customer account enquiries · General office administration duties including email management, file management and filing, word-processing including mail merge distribution · Spreadsheet creation and manipulation, preparation of outgoing mail for delivery, answering the phones To be great in this position you will: · Have experience in a similar role with accounts experience- a minimum of 2 years · Have proficient and professional experience with the Microsoft Office suite, in particular Microsoft Word and Excel and accounting software · Demonstrate attention to detail and ability to multi-task, backed by strong planning and time management skills · Possess efficient data entry/typing speed · Display a keen sense of initiative and self-management skills · Ability to balance duties from SA and Vic sites · Excellent interpersonal skills being an active member of a dynamic team and with various audiences · Excellent written communication skills · Operate with integrity and confidentiality · Previous experience working in the Heavy Vehicle Industry is advantageous. · Have availability to travel, if needed · Pass a drug and alcohol assessment
