APS5 Executive Assistant 12 month contract with 12 month extension possibility Full-time - 37.5 hours per week NV2 Clearance Essential In this role, responsibilities include manage the office and diary of at least one SES Officer. manage the SES Officer/s email inbox, calendar and appointments, and associated briefing requests. coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems) undertake research and analysis to support project and administration or coordination tasks organise domestic and international travel, including visa applications, travel itineraries and financial reconciliations operate with discretion and use judgement in managing the flow of work and visitors for your SES work collaboratively across the department to achieve outcomes provide support and assistance to the administrative coordination units in your work area. Candidates will: have excellent interpersonal skills - as the 'face of the office' be able to interact positively with a wide variety of stakeholders be approachable and build and sustain positive relationships with stakeholders be highly organised - adept at managing multiple diaries and the reprioritisation of tasks to accommodate competing and changing priorities thrive in a high-volume environment, working with limited direction and supervision handle sensitive information with tact and discretion, maintain confidentiality and adhere to the APS Code of Conduct and values. How to Apply To apply, click the Apply Now button and send your up-to-date resume, for a confidential discussion call us now on 02 5119 3133. Applications received after submission may be considered for similar roles. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
