We are partnering with a leading global architecture and design practice to hire a detail?focused Document Controller. This role is central to ensuring the smooth flow, accuracy, and integrity of project documentation across complex, multidisciplinary design teams. You’ll support the delivery of high?profile architectural projects by maintaining robust document control processes and enabling clear, efficient communication between internal and external stakeholders. Roles and Responsibilities • Manage, organise, and maintain project documentation using established document management systems (e.g., Aconex, BIM 360, Newforma, or similar). • Ensure all documents comply with project standards, naming conventions, and version control requirements. • Coordinate the receipt, review, and distribution of drawings, reports, specifications, and other project deliverables. • Track document workflows, approvals, and revisions to maintain accurate audit trails. • Prepare and issue documentation packages to clients, consultants, and contractors. • Manage incoming and outgoing transmittals, RFIs, and project correspondence. • Conduct regular audits of project folders and systems to ensure accuracy and compliance. • Support project teams by providing guidance on document control processes and tools. • Liaise with internal teams and external partners to maintain consistent communication channels. • Provide administrative support to project managers and design teams as required. Skills and Experience • Proven experience as a Document Controller within architecture, engineering, construction, or related design environments. • Strong proficiency with document management platforms such as Aconex, BIM 360, or Newforma. • Excellent understanding of document workflows, version control, and quality assurance processes. • Exceptional attention to detail and organisational skills. • Ability to manage competing deadlines in a fast?paced project environment. • Strong communication and interpersonal skills, with the ability to collaborate across multidisciplinary teams. • Proficiency in Microsoft Office; familiarity with architectural documentation formats (PDF, DWG, Revit outputs) is advantageous. • A proactive, solutions?oriented approach with a commitment to continuous improvement. • Experience within an architectural or design practice is highly desirable Consultant Emily Lodola Consultant, Business Support (02) 9212 0230 emily.l@bespokecareers.com https://www.linkedin.com/in/emily-lodola-57b313225/ Reference number: 72185 Profession:Business SupportDocument Control/Project Admin Company: Bespoke Careers Date posted: 10th Mar, 2026
