This is a Project Administrator role with ASX based in Sydney, NSW, AU ASX Role Seniority - junior, mid level More about the Project Administrator role at ASX ASX: Powering Australia's financial markets Why join the ASX? When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all. In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub. Want to know why we are a great place to work, click on the link to learn more. www.asx.com.au/about/careers/a-great-place-to-work We are more than a securities exchange! The ASX team brings together talented people from a diverse range of disciplines. We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance. We’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive. This role exists in the Derivatives Clearing Services business as part of the Markets division of ASX. Your responsibilities Support for the ClearStar Program stakeholder engagement including bilateral engagements, working groups, webinars and ClearStar Program Committee by managing and assisting with agenda and presentation materials, minute taking, maintaining master contact lists, project specific lists and attendances lists, scheduling meetings, and arranging catering. Support for the ClearStar Program team including managing the ClearStar mailbox by triaging and closing-out queries, maintaining file records, scheduling meetings, diary management, arranging website updates, working with Confluence and Jira, and assisting with arrangements for attendance at international forums. Working with Marketing on campaigns for the ClearStar Program including managing Salesforce campaign set-up and readership analytics. Coordinating pulse survey logistics and graphing results. Monitoring industry developments including international forums. Your experience and qualifications Must have Experience in administration or project administration support. Experience with scheduling meetings and diary management. Worked in a fast-paced environment with a need to manage multiple priorities and deadlines. Worked in driven environments where high quality outputs are a must. Strong written and verbal communication skills. Proficient with MS Excel, Word and PowerPoint. Experience using Atlassian tool suite (JIRA and Confluence) and Salesforce or equivalent CRM. Open to providing insight and input for continuous improvement and process improvement. We make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role. If you need any adjustments during the application or interview process to help you present your best self, please let us know at careers@asx.com.au. At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements. We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process. To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the ASX team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Supporting stakeholder engagement Managing the ClearStar mailbox Coordinating marketing campaigns Key Strengths ️ Administration or project administration support Scheduling meetings and diary management ️ Strong written and verbal communication skills Proficiency in MS Excel, Word and PowerPoint ️ Experience using Atlassian tool suite (JIRA and Confluence) Experience with Salesforce or equivalent CRM A Final Note: This is a role with ASX not with Hatch.
