This is a Executive Assistant role with UnitingCare Queensland based in Auchenflower, QLD, AU UnitingCare Queensland Role Seniority - mid level More about the Executive Assistant role at UnitingCare Queensland Executive Assistant | The Wesley Hospital Employment Term: Permanent Full Time Opportunity – 38 hours per week Location: Auchenflower, with direct access from Auchenflower train station and just 5 mins from Toowong Shopping Village and 10 mins from Brisbane City Remuneration: $43.93 p/hr (equivalent to approx. $86,805.68) 12% Super Not for Profit Salary Packaging Employee Benefits Applications will be reviewed as they are received, and therefore may result in the role closing early if the right applicant is found. Make a meaningful difference with The Wesley Hospital and UnitingCare The Executive Assistant to ADON’s provides high-level administrative and operational support to the Assistant Directors of Nursing (3), ensuring the efficient coordination of executive activities within a complex healthcare environment. This role requires a highly organised, systematic and proactive professional with significant experience in healthcare administration and a strong understanding of hospital operations and governance processes. The position is responsible for managing complex schedules, coordinating and attending a high volume of meetings, and ensuring the seamless preparation of agendas, meeting papers and supporting documentation. A key component of the role is the production of clear, accurate and comprehensive meeting minutes, along with the systematic tracking and follow-up of actions to ensure accountability and timely outcomes. Your part in The Wesley Hospital and UnitingCare Health team Preparing and distributing comprehensive meeting papers Produce clear, accurate minutes for often complex discussions Systematic tracking and follow-up of actions/outcomes from meetings Liaise with important internal and external stakeholders Office management including meeting scheduling, travel and accommodation arrangements, call and email management Secretariat support to a range of committees, including the preparation of complex agendas, accurate minute-taking, and the tracking of committee action items High level of drafting and proofing correspondence Call screening and management of urgent requests Reporting and presentation preparation Coordination of events such as functions and workshops as required Undertake other duties as required/directed as service needs change or grow Provide support to other hospital Executives when required Adhoc Project work as/when required What makes a difference for us? Due To The Sensitive Nature Of The Hospital Environment, The Successful Applicant Will Have The Ability To Maintain a High Level Of Discretion, Confidentiality And Professionalism At All Times, And Present With Extensive experience providing executive or senior administration level support Extensive experience preparing/creating comprehensive and complex meeting papers Previous experience working within a hospital or health care setting is highly desirable and advantageous A flexible and adaptable approach with the ability to self-motivate in an autonomous role High level of interpersonal, written and oral communication skills Advanced computer skills including accurate typing skills of at least 80wpm High level initiative and negotiating skills Excellent administrative skills with accuracy and attention to detail Ability to meet deadlines and establish work priorities in a busy, fast-paced and dynamic workplace requiring consistent flexibility to regularly changing priorities. What makes a difference for you? NFP Salary Packaging: Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum. To learn more about this benefit watch the video via the following link: Salary Packaging Explained Flexible work arrangements to support work-life balance A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events Career development opportunities to challenge yourself, grow and make a meaningful difference A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others We’d love you to be part of our UnitingCare family By joining our Hospitals, you’ll also be welcomed as part of the UnitingCare family. The second-largest Queensland employer, we’re a proud not-for-profit with more than 17,500 staff and 9, 000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, and have been leading by example for more than 100 years. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness. Child safe, Child friendly UnitingCare is committed to being a Child Safe, Child Friendly organisation and will: provide welcoming, safe and nurturing services for children implement measures to prevent child abuse and neglect within our services appropriately and immediately address child abuse and neglect if it does occur Diversity & Inclusion Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position. Safe workplace We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the UnitingCare Queensland team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Preparing meeting papers Taking meeting minutes ️ Managing schedules Key Strengths Healthcare administration Organisational skills ️ Communication skills Advanced computer skills Project management Negotiation skills A Final Note: This is a role with UnitingCare Queensland not with Hatch.
