Play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries Work in a truly flexible environment with an incredibly supportive team Environment where collaboration and innovation are encouraged Create futures worth inheriting with SMEC and the SJ Group About SMEC SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation. With over 16,500 employees working out of 120 offices in 40 countries throughout Australasia, Asia, the Middle East, UK, Africa, North and South America, we partner with our parent company Surbana Jurong and sister company Robert Bird Group (RBG) to deliver integrated Infrastructure, Urban Development and Management Services expertise to our clients worldwide. The Role We are seeking a detail-oriented Project Administrator to provide administrative support to our Sydney Rail & Metro team. The Project Administrator is instrumental in the development and production of project deliverables within all facets of project administration, document control, data processing and general administrative support to the project. Working closely with our engineers, you will be a vital member of the team supporting our project and the broader administrative team with professional administrative support. To be successful, you must have excellent communication, time management and interpersonal skills. We're looking for someone with the right approach to work and a passion to prepare proposals and documents, create and monitor projects in SMEC’s systems and provide general admin support in a corporate environment. Key Responsibilities Assisting with preparation of bids and submissions Supporting the financial functions of the team, including resourcing projections, project invoicing and monthly reporting Preparing, coordinating and distributing documents, reports and presentations Assisting with providing effective administrative support and coordination of the local team Establish and maintain project controls systems and procedures that assist in the development and production of project deliverables. Take an active role in formalising and managing the Project Management, Project Quality Assurance, WHS and Document Control Procedures adhering to SMEC’s policies and procedures. Ensure analysis and site tasks undertaken meet appropriate technical standards and requirements of the client and SMEC About You Excellent verbal and written communication skills to advise and guide project delivery in a pro-active manner Minimum 4 years’ experience working in a similar role. Ideally within infrastructure projects Ability to take initiative & work with minimal guidance Solid organisational and time management skills, with high attention to detail Intermediate to advanced MS Office / ERP / CRM / Financial Software skills Ability to build and maintain trusted and effective relationships with key clients and stakeholders, and deliver excellent service What we offer: Flexible work arrangement to support work/life balance Ethical client base and project work Opportunity to work alongside and be mentored by industry leaders Professional Development Programs from graduates to leaders through mixture of inhouse programs and external courses as well as tertiary education financial assistance Dynamic career pathways and opportunities to work on projects nationally and internationally Purchased additional annual leave Generous paid parental leave (primary and secondary) Wellbeing benefits How To Apply To apply, click on the "Apply Now" link and follow the prompts. Alternatively, for a confidential discussion regarding this opportunity, please contact Awestha Momand – awestha.momand@sjgroup.com All recruitment activities go through our Resourcing function and currently, this role doesn’t require agency input. Please do not forward resumes directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees. At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
