18 Month Fixed Term Contract A flexible, social, and rewarding work environment Work in a beautiful office and a great team to support Shaping Spaces. Shaping Careers. We shape inspiring spaces and create exceptional experiences that leave a lasting impact – and we’ve been doing it for more than 35 years across Australia. From reimagining workplaces to transforming schools and hospitals, we believe great things happen when talented people are empowered to collaborate, innovate, and push boundaries. At SHAPE, you’ll find a culture where your ideas matter, your growth is nurtured, and your contributions are celebrated. About the role: The Executive Assistantat SHAPE is responsible for supporting the QLD General Manager to meet key business objectives and administrative requirements. To be successful in this role you will be proactive, highly organised, energetic, creative and able to manage up with limited direction. You can look forward to: Daily management of calendar appointments, email correspondence and travel arrangements. Draft and prepare correspondence, agendas, minutes, presentation, following up on actions and briefing notes to support business requirements. Reporting collation and preparation for monthly management reports. Gather, collate, and provide background information for the General Manager to support informed decision making and planning. Design and write internal and external communications and presentations. Provide leadership, support, and guidance to the office administration team. Event Management for internal and external networking events. Provide general admin support and expense management for the General Manager and Senior Leadership Team. Assess and prioritise internal and external phone calls and requests to ensure optimal use of the General Managers time. Why we’re a great place to work We have the ambitious vision to be 'the place where everyone wants to work'. That's why at SHAPE you'll enjoy: A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review 5 additional paid leave days every year Personalised career development to fast-track your growth with regular/quarterly check-ins Competitive salary and profit-share potential (up to 15% of your salary) Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance Personalised parental leave benefits for your growing family Regular social events to connect with your colleagues, subcontractors, and clients About you: More than 2 years’ experience in Personal Assistant or Executive Assistant role. Exceptional time management and communication skills. Ability to build and maintain effective working relationships. High tolerance for ambiguity and strong attention to detail. Proactive and efficient approach to work and use of initiative. Strong computer skills in MS Office applications: Word, Powerpoint, Excel, Outlook. Want to know more? Check us out at www.shape.com.au/careers or hit Apply now! Note to agencies: We have preferred recruitment partners in place and, therefore are unable to accept speculative enquiries
