Project & Contracts Coordinator Location: Bellambi Employment: Part Time ( 3 days potential for 4) About the Company Rise Architectural Builders is a high-end residential construction company delivering architecturally designed homes across Sydney and the Illawarra. We are seeking a motivated and detail-oriented Project & Contracts Coordinator to support the delivery of residential projects from pre-construction through to completion. This role offers exposure across estimating, procurement, contract administration and financial tracking within a hands-on residential building environment. Key Responsibilities Estimating & Tender Support Assist with quantity take-offs and cost estimates Issue RFQs and review subcontractor pricing Assist in preparing tender submissions Compare and review subcontractor quotes Procurement & Subcontractor Management Prepare subcontractor agreements and scopes of works Order materials and monitor delivery timing Coordinate and schedule subcontractors Review architectural and structural drawings to prepare material take-offs Contract Administration Assist with progress claims and variation documentation Prepare and track RFIs Support subcontractor engagement Assist with Occupation Certificate documentation and project handover Track provisional sums and prime cost allowances Financial & Cost Tracking Monitor and update project costings Draft and process invoices Maintain cost tracking registers Project Documentation & Admin Maintain organised project folders and documentation Coordinate communication between trades, consultants and site teams Support the directors in daily operations and project management. Software & Systems Use construction management and estimating software (e.g. Buildxact preferred but not essential). Maintain cost tracking and financial reports using construction management software Manage project documentation via Dropbox Prepare and track documentation using Microsoft Office (Excel, Word, Outlook). Utilise accounting software (e.g. Xero) for invoice processing and cost tracking. About You We are open to candidates who: Have experience in construction administration, estimating or procurement Are currently studying or have completed a qualification in Construction Management, Building, Engineering or similar Demonstrate a genuine interest in construction and a strong desire to develop within the industry You will also demonstrate: Strong attention to detail A structured and organised approach Confidence communicating with trades and consultants Ability to manage multiple live projects Work Structure: Office-based 3 days a week Why Join Rise Exposure across the full project lifecycle Hands-on responsibility within architecturally designed residential builds A supportive work environment that values creativity and innovation.
