Personal Assistant – Shaun Bourke Team Coastal Property Agents | Broadbeach, Gold Coast Full-time | Real Estate & Property Administration The Shaun Bourke Team, the number one performing team in Broadbeach, is seeking a highly experienced Personal Assistant to support a fast-paced, high-performing real estate business. Working closely with Shaun and the Business Manager, this role is suited to a seasoned PA who thrives on structure, precision, and being one step ahead. You'll play a critical role in keeping the business running seamlessly, supporting listings, marketing, database management, and day-to-day operations. About the Role As Personal Assistant, you will be the operational backbone of the team. Your attention to detail, organisation, and ability to manage competing priorities will be key to success. Key Responsibilities Prospecting & Marketing Support Oversee and execute the team's prospecting plan Coordinate mail-outs, pre-listing kits, and marketing collateral Support social media activity and local area marketing initiatives Distribute marketing materials to surrounding properties Database & Communication Management Manage and maintain the Shaun Bourke database and vault data Prepare correspondence for each listing Coordinate weekly e-news and client communications Listings & Stock Management Coordinate photography, valuations, on-site meetings, and auctions Maintain accurate property details including price changes and open home schedules Online Presence & Reviews Manage reviews across key platforms Maintain a strong and consistent online presence for both Shaun and his listings Administration & Compliance Manage Form 6 requests and new listing processes Handle contracts and DocuSign workflows Coordinate team and agent marketing Maintain databases, spreadsheets, and internal systems Additional Support Coordinate settlement gifts Manage Shaun Bourke merchandise stock Update key spreadsheets and office whiteboards About You Highly experienced Personal Assistant, ideally within real estate Minimum 2-3 years of Personal Assistant experience required Real estate industry experience is mandatory Exceptional attention to detail and organisational skills Confident managing multiple priorities in a fast-paced environment Proactive, reliable, and solutions-focused Strong communication skills and professional presentation Australian citizenship required Why Join the Shaun Bourke Team? Work alongside one of Broadbeach's top-performing real estate teams Be part of an award-winning, high-energy business Long-term career opportunity within a respected brand If you're ready to step into a pivotal role supporting a market-leading team, we'd love to hear from you. To apply, please forward your resume to: coastal.com.au Shaun Bourke operates under Bourke Real Estate Pty Ltd and works in conjunction with Coastal Property Agents.
