ABOUT THE OPPORTUNITY About us. Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other. If you're looking to make transformational impact in our cities and communities, we're keen to meet you. We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work. The opportunity & how you will make an impact. Working closely with the Office Services Manager and the Client Services Coordinator, this role involves providing excellent stakeholder service and coordinating the operational effectiveness of our Sydney office! In this role, you will help grow and enhance the office space experience ensuring client and guest needs are met and events are delivered at the highest level. This role suits a bright, energetic person who enjoys contributing ideas and bringing momentum to a team! As the Office Services Coordinator every day is different! You'll make an impact by: Managing all back of house facilities including meeting rooms, kitchen and break out areas Maintaining stock levels of stationery, printing and kitchen supplies and ordering when required Coordinating site access compliance, including programming of access cards, printers, and lockers Overseeing incoming and outgoing mail, couriers, and archiving processes Preparing new employee welcome packs to facilitate a best-in-class onboarding experience for all new hires Collaborating with the national Office Services team to coordinate office wide events and activities that align with Urbis initiatives Organising and delivering catering as required Adhering to all WH&S policies and procedures, reporting any identified hazards and incidents and contributing to the continuous improvement of Urbis Group WH&S practices About You: Demonstrated prior experience working in a concierge or corporate office environment Demonstrated event planning and management experience delivering exceptional events and activities Competent in the use of Microsoft office suite (particularly Teams, Outlook, Word and Excel) Comprehensive knowledge, awareness and implementation of Occupational Health & Safety requirements RSA / Food Safety Training highly regarded Why Urbis? As a member of our team, you will have the benefit of: Working in environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer (recognised through EOCGE, WGEA and AWEI). 18 weeks parental leave policy; Working in a truly flexible workplace, while maintaining strong client support and engagement. Active mentorship, development of career goals and support in achieving them. Investment in ongoing training with all employees provided with an annual training budget. Opportunities to participate in industry events, breakfasts, lunches, presentations, B2Bs and industry working groups across the State and Nationally Working on city-shaping projects alongside the best in the industry, and across all sectors. Regular and consistent feedback program as well as annual reviews. Monthly and annual awards for staff performance; Opportunity to participate in our employee remuneration bonus scheme program; Daily breakfast and fruit, monthly team lunches. How to Apply? Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on “Apply for this job.” JoinUrbis Recruitment Agencies - thank you for thinking of us. We endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.
