About the company Forum Recruitment is proud to partner with a well established property funds management organisation committed to delivering high quality service across its commercial property portfolio. With strong company values, a collaborative culture, and a focus on excellence, this organisation is dedicated to supporting both its clients and employees as it continues to grow. About the role The Property Team Assistant will provide high level support to the Property Management team, ensuring the smooth, compliant, and efficient operation of a commercial property portfolio. This role offers a mix of administrative support, lease and finance coordination, and stakeholder communication. Responsibilities Providing support to 3 Property Managers across a portfolio of 50 commercial assets, including but not limited to: Lease Admin and Support Administrative setup for new properties and tenants Assist with Lease Administration and Compliance such as setup of new tenants, management of tenant insurance, maintenance documentation and critical dates where required Answering email/phone enquiries relating to our assets Assist and support the Property Management team when they are attending site inspections or on leave including tenant maintenance requests, queries and email management Finance tasks Assist with invoicing of rent and outgoings and provide support in the management of arrears Issuing of Purchase Orders and assist with creditor invoicing processes Supporting budgeting, reconciliation and audit processes as required Administrative tasks Assist with the inspection processes including travel arrangements, preparation of memos, inspection agendas and reports Provide administrative assistance to HOP as required What's in it for you? You will join a reputable property organisation that values collaboration, professional development, and high standards of service. This role provides the opportunity to broaden your experience in property management while working with a supportive team committed to continuous improvement. Next steps Please attach your resume and cover letter by following the links on this website to APPLY. Alternatively contact Charlotte Preece on 0408 663 834 for a confidential discussion if you believe this position would suit your experience.
