Executive Assistant Salary: $97,955 - $111,142 (plus superannuation) Ongoing position Usual hours of work: Full Time (flexibility may be available) Initial work location: 121 Exhibition Street, Melbourne VIC 3000 (flexibility may be available) The Role We are seeking an Executive Assistant to provide high-level executive and administrative support to the Chief Executive Officer (CEO), workflow management, facilities and maintenance management, and assisting with reporting and project functions, within the Office of TAFE Coordination and Delivery (OTCD) Executive Office. You will be required to work independently as well as in a small team alongside the Principal Advisor and Senior Advisor to ensure that the CEO office functions efficiently and effectively at all times. To be successful in this role you will have a keen eye for detail, strong administration skills, excellent organisational and communication skills, good management of administrative functions and processes, project management skills, and demonstrated capacity to manage relationships within the OTCD, across the department, and with external stakeholders. Main accountabilities : Provides specialist administrative and corporate support expertise Applies negotiation persuasion and motivation skills to manage staff and stakeholders Contributes expertise to a team working on complex projects Authoritative in application of processes Manages projects, usually under limited direction Resolves operational service delivery problems consistent with program objectives Interprets and applies business plans and policies to own area of responsibility The Team The position of Executive Assistant forms a part of Office of TAFE Coordination and Delivery, Office of the CEO, which sits within Skills and TAFE Group. The Skills and TAFE (S&T) Group focuses on enabling Victorians to access the knowledge, skills and attributes they need to participate in today's workforce, prepare for future jobs, and achieve their educational aspirations. Working in close partnership with the Victorian Skills Authority (VSA), S&T provides leadership and stewardship of a responsive, high-quality vocational education and training (VET) system. This includes oversight of the Victorian TAFE Network, led by the OTCD, and the apprenticeships system, with a strong focus on aligning training with industry needs and strengthening pathways into the workforce. S&T supports lifelong learning and inclusive education through Adult, Community and Further Education (ACFE) and the Learn Local network, helping adult learners progress into further study or work. S&T collaborates across government, industry, education providers, and communities to deliver skills-focused solutions that improve workforce outcomes and enable businesses to access a skilled workforce. About You To be successful in this role, you will have the following main skills and experience: Interpersonal Skills : Sees things from another's point of view and confirms understanding; Tailors communications according to audience and/or audience preference. Flexibility and Adaptability : Accepts changed priorities without undue discomfort. Responds quickly to changes. Comfortable working in collaboration with teams outside of own organisation. Critical Thinking and Problem Solving : If required, determines additional information needed to make informed decisions. Applies critical thinking and problem-solving concepts in the right context. Knowledge Management and Business Continuity : Implements and supports others to apply knowledge management and business continuity practices in day-to-day work. Strategic Planning : Ensures day to day planning and work processes are in line with team/organisation strategy; Identifies and develops own and team objectives linking strategies to actions to achieve these; Guides others in strategic planning process. Working Collaboratively : Builds a supportive and cooperative team environment; Engages other teams to share information in order to understand or respond to issues; Supports others in challenging situations. Further Information For a confidential discussion, please contact David Miller, CEO via email David.X.Miller@ecodev.vic.gov.au or 0419 110 036 The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards . Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. To be eligible for this position you must hold the mandatory qualification as outlined in the position description. For further information on the position, please refer to the attached position description. For Finance Roles: The Department of Jobs, Skills, Industry, and Regions is an accredited CPA Australia Recognised Employer Partner. Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 685, or via email at recruitment@ecodev.vic.gov.au with the position number in the subject line. How to Apply Please click the ‘Apply Now' button. As part of the application process, you will need to submit a copy of your resume and a cover letter addressing the key selection criteria outlined in the position description. Applications close at 23:59pm on Thursday, 26 February 2026.
