We are currently seeking to fill a range of Executive Assistant positions at the APS5 classification across the department. As an Executive Assistant you will provide high level executive and administrative support to First Assistant Secretary's. This includes management of appointments, coordination of meetings and responding to incoming communications. You will be supporting your relevant First Assistant Secretary, along with providing a vital role in ensuring the smooth operation of your division. A merit pool will be established to fill vacancies for similar roles across the department over an 18-month period. The duties of the APS5 Executive Assistant role generally include, but are not limited to: Providing support to the First Assistant Secretary through diary management, monitoring calls and emails, registering ingoing and outgoing correspondence, credit card reconciliation and travel management. Anticipate the requirements for, and initiate the timely preparation of briefing material prior to meetings attended by the First Assistant Secretary. Undertake research and preparation of correspondence as required and requested. Monitor branch and other Executive Assistant telephones and provide backup as required. Coordinate and work with relevant staff to provide responses to corporate documents (including annual reports). Work with Branch staff to ensure that all correspondence is managed appropriately ensuring all deadlines are met. Provide support to other areas of the Division as requested. Develop and mentor Executive Assistant's within the division as required. Work closely with the Deputy Secretaries office. Don't miss this exciting opportunity to be part of a network of Executive Assistants that collaborate and innovate across our department. The key duties of the position include Achieve results by showing initiative and the ability to be proactive in a fast-paced environment. Communicate effectively both written and verbal, delivering information in a variety of formats. Collaborate across teams , using your excellent interpersonal and engagement skills to engage with senior leaders and a broad range of stakeholders and not be afraid to speak up. Think strategically to scan current and emerging priorities, identify criticality of tasks and manage the outcomes as appropriate. Exercise discretion in a position of trust.
