Looking for a role where no two days are the same? Love being at the centre of a fast-paced office where you’re truly relied upon? This could be the role for you. The HB Group — Toowoomba’s busiest and most successful recruitment agency is seeking an experienced, confident, and proactive Office Administrator / Receptionist to join our team on a permanent, full-time basis. This is far more than a front-desk role. You’ll be the face of the business and an Executive Assistant to three recruiters, providing essential support in a dynamic, people-focused environment. You’ll be responsible for keeping the office running smoothly while supporting recruiters in their day-to-day activities. Your tasks will include: Meeting and greeting clients and visitors Managing a busy phone line with professionalism and warmth Diary coordination and scheduling Providing recruitment and administrative support to three recruiters Database management Preparing documentation and correspondence Assisting with office functions and events Banking and filing General office administration tasks as required You’ll bring at least two years’ experience in a similar receptionist or office administration role and thrive in a busy environment. You’re organised, motivated, and take pride in being one step ahead. You will also demonstrate: Excellent communication and interpersonal skills A polished and professional approach Strong initiative and time management skills The ability to work independently with minimal supervision A positive, can-do attitude Perks & Benefits Small, friendly and supportive team environment Morning tea every Wednesday Regular staff lunches and afternoon drinks Birthday lunches to celebrate you Consistent work hours: Monday to Thursday: 8:30am – 5:00pm Friday: 8:30am – 4:00pm (early finish!) Staff parking provided If you’re looking for a stable, permanent role where your contribution genuinely matters — and where every day brings something new — we’d love to hear from you.
