Full time, fixed term until December 2026 Join us as a Senior Executive Services Officer and play a pivotal role in delivering high-impact support Base Salary $103,185 - $111,237 17% superannuation About the opportunity The University of Sydney is now ranked 19th in the world for 2024 university rankings, moving up 22 places in the last year. Our graduate employability is 1st in Australia, and 4th in the world and our subject rankings in Medicine are rated 1st in Australia, and 25th in the world. The Faculty of Medicine and Health has been designed to enable innovation, excellence and strategic vision in teaching, research, and clinical practice not only in medicine and health, but in all of the areas in which we operate. We are committed to challenging conventional wisdom. We have an exciting opportunity for an experienced administrative professional ready to support strategic and operational initiatives within the leading University faculty. Join the Faculty of Medicine and Health (FMH) as a Senior Executive Services Officer and contribute to shaping the academic experience during a period of significant growth. Your key responsibilities will be to: provide operational support for Executive Services, including staff data management, onboarding, and complex enquiry resolution, while fostering professional relationships and assisting with the implementation of strategic initiatives manage complex faculty-specific administration tasks, including teaching allocations, leadership EOIs, Special Studies Program (SSP) and clinical educator credentialling, while supporting affiliate reviews and updating staff data build strong relationships across the faculty and central teams. Collaborate and communicate effectively with academic and professional staff across face-to-face, online, and email channels. Act as a key point of contact for school operations and senior leadership run, analyse, and interpret reports to support decision-making. Maintain dashboards (e.g. Power BI), export and manipulate data in Microsoft Excel, and ensure accuracy in reporting across staff records and workload allocations proactively review and improve processes, implement modifications, streamline workflows, and provide training on new or revised procedures across the team and Faculty manage role-based accounts, databases, SharePoint, and reporting, ensuring accuracy and compliance with University policies, while overseeing documentation, coordinating reports, and updating intranet content as needed. About you strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods, with strong attention to detail well-developed negotiation, conflict resolution, relationship building, and influencing skills excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service with discretion working knowledge of data processing with proficiency in Microsoft Excel data handling for reporting and analysis administrative experience in a tertiary organisation, working knowledge of academic institutions, structures and the higher education sector will be highly regarded. Sponsorship / work rights for Australia You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment. Pre-employment checks Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment. EEO statement At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTQIA . We welcome applications from candidates from all backgrounds. We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion . How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply. For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Lena Germinarios and Anna Dobosz, Recruitment Operations by email to recruitment.medandhealth@sydney.edu.au © The University of Sydney The University reserves the right not to proceed with any appointment. Click to view the Position Description for this role. Applications Close Tuesday 20 January 2026 11:59 PM
