About The Role We are in search of an experienced Administration and Finance Manager to join Webber Architects, a boutique professional architectural firm in Newcastle. The primary focus of this role is to provide leadership to administrative and finance staff in addition to operational support and advice to senior roles. This role plays a key role in ensuring operations are efficient, reliable and align with Webber’s strategic goals. Your day-to-day responsibilities may include: Ensure accurate records and systems are maintained, and processing is completed correctly Timely preparation of financial reports, providing analytical insights to the leadership team Oversee payroll processing, leave management, and HR administration Support recruitment and onboarding initiatives Ensure compliance with employment legislation and company policies Proactively address staff issues and concerns, ensuring accountability in roles and responsibilities, referring repetitive issues to the leadership team Coordinate IT support and systems across two offices Provide operational advice and support to the leadership team Actively raise and promote continuous improvement opportunities Ensure administrative and operational process and practices are aligned with the relevant Standards, Regulations and Codes of Practice Act as a role model and lead by example through everyday behaviours, modelling Webbers core Values Ensure effective communication and teamwork across administrative and financial functions About you A professional and well-presented individual with strong leadership skills and experience ensuring efficient office operations. With proven experience in office and finance management, ideally in the construction industry, you will also have: Qualifications in business, finance, accounting or other related field Proven experience in administration, finance and office management within a professional services environment Proficiency in Xero, reporting and project management tools Demonstrated knowledge of accepted accounting, HR, Payroll, and compliance practices and principles Demonstrated ability to communicate, present and influence at all levels of the organisation Possess good leadership ability, as well as the ability to work as part of a wider team Benefits to You Being part of a workplace that values creativity and innovation, honesty and integrity, quality and reliability, respect and diversity, collaboration and enjoyment and you as a valuable team player Autonomy: We trust our team to take ownership of their work. You’ll have the autonomy to make decisions, be innovative, and contribute to the continued success of the team Respectful, supportive and collaborative culture where people enjoy coming to work If this sounds like you, APPLY NOW or call Sarah for a confidential, friendly conversation on 0468 463 070.
