Looking for an exciting administrative role where your skills can make a real impact? Our Windows and Doors division located in Newcastle has an excellent opportunity for an Administration Assistant to join the team. We are looking for someone who is self-motivated and focused on providing exceptional customer service. About G. James G. James Glass and Aluminium is a leading Australian family-owned company, employing over 1,800 people nationwide. We are known for quality, stability, and a strong commitment to developing our people. The Role As our Administration Assistant, you will play a pivotal role in ensuring the smooth running of day-to-day operations. You’ll also be the first point of contact for visitors and callers, providing a welcoming and professional presence at our front desk. Reporting to the Office Manager, you’ll provide comprehensive administrative and reception support to various departments. Key responsibilities: Perform general administrative duties, including answering phones, managing emails, and handling correspondence. Greet and assist visitors, ensuring a positive and professional first impression. Direct incoming calls and inquiries to the appropriate departments. Develop and maintain knowledge of our products, processes and systems. Maintain and organise company records, documents, and filing systems. Assist with data entry, invoicing, and basic bookkeeping tasks. Providing assistance and product information to customers in the showroom. About You To thrive in this role, you should have: Experience: Previous experience in administration or reception, ideally within a manufacturing or similar environment. Skills: Strong organisational and time-management abilities, excellent communication skills, and proficiency in Microsoft Office (Word, Excel, Outlook). Experience with Oracle systems (highly desirable). Qualities: A keen eye for detail, the ability to multitask effectively, and a positive, problem-solving attitude. Current driver's license and reliable transport School leavers with a current driver’s license encouraged to apply The Benefits: Competitive salary package in line with experience Full-Time permanent position with immediate start available Health insurance benefits - 7% discount with BUPA Free on-site parking Positive safety culture and team environment Career development opportunities across the G. James Group Excellent employment conditions and stability with our Australian Family-owned business committed to manufacturing in Australia Apply Now: If you believe you have the skills and drive to fulfil the requirements of this role, please send a cover letter and updated resume that highlights this. Please note: You will be required to undertake a medical assessment including drug and alcohol screening to secure employment within G. James. G. James celebrates 108 years in 2025 For more information visit www.gjames.com G. James is an equal opportunity employer While we value the role of recruitment agencies, we are not accepting candidates through agencies at this time.
