Overview: Full-time, Fixed Term position until 20/12/2027 Salary HEW 6 17% Superannuation and Flexible Working Arrangements Based at the Melbourne CBD campus, but may be required to work and/or be based at other campuses of the University About The Position RMIT Activator is the University’s hub for innovation and entrepreneurship, harnessing strengths in design, technology, and business to drive real-world impact. The Office and Program Coordinator supports this mission by delivering seamless operations across Activator’s programs, community initiatives, and co-working environment. The role coordinates the Activator Residency program, engagement activities, events, workshops, and Entrepreneurs-in-Residence, while maintaining communication platforms and databases to ensure a high-quality experience for founders and partners. This position also manages office administration including space bookings, facilities liaison, building access, invoicing, supplier coordination, and ServiceNow requests, contributing to a dynamic environment that inspires, connects, and accelerates entrepreneurial success. To be successful in this position, you’ll have: 1. Experience and Knowledge Demonstrated experience in event management, program coordination, or community engagement-ideally within a startup, innovation, or entrepreneurial ecosystem. Proven ability to manage multiple activities simultaneously while maintaining high standards of quality and attention to detail. Understanding of startup culture and the ability to thrive in a dynamic, fast-paced environment where priorities can shift quickly. Familiarity with the RMIT environment, or experience working within a large, complex organisation (desirable). 2. Technical Skills and Systems Ability to quickly learn and apply new systems, tools, and processes to support operational excellence. Experience with CRM or data management systems (preferred but not essential), and strong working knowledge of Microsoft Office Suite. Familiarity with platforms such as Airtable, Slack, Power Bi, Eventbrite, Zoom, and social media channels to manage communication and engagement. 3. Communication and Collaboration Strong interpersonal and communication skills, with the ability to engage effectively with diverse stakeholders including founders, students, staff, and industry partners. Demonstrated commitment to delivering exceptional customer service and community experiences. Ability to work collaboratively as part of a team, contributing to shared goals while managing individual priorities. 4. Problem Solving and Initiative Proven capacity to manage competing demands, respond to unforeseen challenges, and adapt quickly to changing circumstances. Ability to think on your feet, make sound judgments, and find creative solutions within established guidelines. A proactive, can-do attitude with a willingness to learn and take ownership of outcomes. 5. Attention to Detail and Accountability Strong organisational skills with the ability to manage data accurately, meet deadlines, and follow through on commitments. Demonstrated commitment to continuous improvement and maintaining efficient, transparent processes. Staff responsibilities may be varied by the University in order to allow the University to respond to operational needs or requirements. Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. About the Group The Policy, Strategy and Impact (PSI) Portfolio provides focus and momentum for the projects and priorities that were identified in Knowledge With Action: RMIT’s Strategic Plan, developed in 2022. PSI works to support and advance the implementation of RMIT’s strategic priorities, including through public policy and government relations, strategy projects, innovative partnerships and capability development. PSI includes diverse teams such as the Office of the Vice-Chancellor, RMIT Strategy, RMIT Activator, the Ngarara Willim Centre, the Australian APEC Study Centre, Workforce Innovation and Development Institute, Innovation Catalyst and the Health Transformation Lab. The portfolio works as a network of collaborative and inclusive teams, working to develop and extend an ‘impact ecosystem’ of relationships and partnerships across and beyond the university PSI teams provide a distinctive set of evidence-driven, innovation, public policy and community engagement expertise. To Apply Please submit your CV and covering letter addressing the Key Selection Criteria for this position by clicking on the ‘ Apply ’ link at the top of this page. For further information about this position, please see the Position Description hyperlinked below or contact dustin.nguyen@rmit.edu.au Job Description – Community and Events Coordinator Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. LI-Hybrid Applications Close: 9 Nov 2025 11.59 pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Isla n der community. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms) . To discuss adjustment requirements, please contact Dani, v ia talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers . We are a Circle Back Initiative Employer – we commit to respond to every applicant.
