Administration Coordinator Milton offices with onsite parking or close to ferry. Full-time office hours M-F with NFP salary packaging. Supportive, values-based team culture. About LifeTec Australia LifeTec is a social enterprise dedicated to providing assistive technology (AT) services that enable people of all ages and abilities to live active, independent and engaged lives across home, work, school and community settings. Established in 1981, LifeTec is led by a team of passionate health professionals – including occupational therapists and speech pathologists – who are committed to helping individuals achieve their aspirations through AT. Their purpose is to connect people and communities through assistive technology by: Working with individuals to solve challenges of access and independence including minor home modifications and home maintenance; Raising awareness of how assistive technology (AT) can transform daily living; Educating health professionals in the application of AT; Extending reach through innovation, research, and technology; Contributing to the development of new AT solutions; and Advocating for barrier-free participation in community life. The Role LifeTec is seeking a proactive and highly organised Administration Coordinator to join the team in Brisbane. This pivotal role provides administrative and operational support across the organisation, ensuring smooth day-to-day operations and compliance with regulatory requirements. The Administration Coordinator will report directly to the CEO and manage a small administrative team of 4 (2 in Milton, 2 in Townsville), while overseeing business systems, IT and various IT portals, WHS, facilities, contracts and compliance registers. Key Responsibilities In this role, you will provide executive and administrative support to the CEO while maintaining strict confidentiality at all times. You will manage the organisation’s IT and phone systems, including contracts, troubleshooting, and liaison with external providers to ensure effective and efficient operations. You will oversee workplace health and safety compliance by coordinating audits, managing incidents, and ensuring fire and safety testing is completed to standard. Your work will also include coordinating insurance requirements, contracts, and business accounts, as well as maintaining HR and compliance registers such as Blue Cards, police checks, NDIS worker screening, licences, and training records. You will play a key role in managing LifeTec’s vehicle fleet, fuel cards, facilities maintenance and relationships with property managers, while also supporting financial and funding reporting in collaboration with the CEO. The position is also responsible for ensuring effective administration of SharePoint and other business systems as well as HR onboarding task and for contributing to organisational quality management and compliance frameworks. In addition, you will lead and support a team of 3–4 administrative staff, creating an efficient and supportive team environment that contributes to LifeTec’s broader mission. About You To be successful in this role, you will bring strong experience in administration or office management, ideally within the not-for-profit, health or community services sector. You will be highly organised, with strong problem-solving skills and the ability to manage competing priorities and deadlines while maintaining exceptional attention to detail. Your communication and interpersonal skills will allow you to build strong working relationships and collaborate effectively across the organisation. Completed tertiary qualifications in business or a related field at degree/diploma level is highly desirable. You will have sound knowledge of IT systems such as MS Office, Dynamics, Xero and Employment Hero, and the confidence to liaise with external providers on a range of technical and contractual matters. Experience with compliance registers, HR processes, or quality management systems will be highly regarded, as will your ability to lead a small team and foster a culture of accountability, efficiency and mutual support. Benefits Join a passionate and purpose-driven organisation making a real difference in people’s lives. Supportive, values-based team culture with team celebrations. Opportunities for professional development and growth. Salary packaging benefits available. Onsite parking if required. If you are a motivated administration professional who is passionate about enabling communities through innovation and support, we would love to hear from you. How to Apply For further information about the role including a position description please contact Andrew Hecker at andrew@edenritchie.com.au or call 07 3230 0018. To apply you will need to click on Apply in this job advertisement and upload a current CV and a 1-2 page cover letter demonstrating how you meet the skills and experience as outlined in the position description. The successful candidate will undergo a criminal history check as well as Blue Card verification and NDIS Worker screening. Working from home and flexible hours are not offered with this role, office hours are 8:30am to 4:30pm Monday to Friday 100% onsite to ensure service delivery. Applications will be processed as they’re received.
