Monash IVF Group are leading the future of reproductive care At Monash IVF we’re trying to change the way society thinks and acts in relation to their fertility. We’re removing stigmas, empowering people to make better decisions and to take action earlier. Ultimately, we are trying to improve everyone’s chance of having a family. The reality is, we know starting a family isn’t always easy. It can take real bravery by our patients, and a lot of empathy and support from our Monash IVF team. That’s why it’s so important that the people we select to join our team are genuinely compassionate and caring, and truly want to make a difference. If this sounds like you, read on. What’s the role? The Business Support Coordinator is responsible for delivering comprehensive corporate travel administration support to employees across the Monash IVF Group as well as supporting to the Procurement Manager, assisting with procurement-related documentation, supplier coordination, Supplier negotiation and other operational tasks as required. Responsibilities will include: Coordinate and manage end-to-end travel bookings for corporate employees, including flights, accommodation, ground transport, and travel itineraries. Manage travel bookings and logistics for employees participating in the Satellite Program, ensuring alignment with project timelines and program-specific requirements. Assist the Procurement Manager to manage the national centralised procurement function Handle general procurement enquiries from internal staff (pricing, sourcing, advice, handling supplier notices, general engagement with suppliers) Work with Accounts Payable team to assist with reconciliation of overdue invoices, coding of routine invoices, credit applications Ad hoc administration tasks as directed by the Executive Assistant to CEO Are you the ideal candidate for us? If you are feeling energised and excited about the idea of making a real difference and helping people achieve their families, we would love to hear from you. Ideally, we would love you to also bring: Previous experience working in business administration or as a travel/bookings coordinator Highly organised with excellent time management, attention to detail Strong interpersonal skills and the ability to build partnerships at all levels of the organisation Strong verbal and written communication skills Standard negotiation skills Demonstrated ability to problem solve, and use own initiative to identify and follow through on solutions; Demonstrated ability to work both individually and as part of a team Competency with Microsoft Office Suite Why work with us? At Monash IVF, 80% of our people agree that it is truly ‘a great place to work’. We are more than just a workplace—we are a passionate and innovative community dedicated to empowering individuals and making a real difference in the world of fertility. We believe in fostering a culture of continuous growth and development, offering extensive learning and development opportunities to help you advance your career. Monash IVF Group values each and every one of our employees Leading the evolution of care also means caring for our people. We ensure all employees feel included, supported and valued. Being part of the Monash IVF Group gives you access to many benefits. Your professional growth truly matters to us—we’re dedicated to supporting you with meaningful development opportunities, guidance, and a commitment to your success. You will have access to participate in an Annual Mentor Program, as well as a Learning & Development Framework that supports your professional goals. We deeply care about our employees’ physical and mental well-being, as well as work-life balance, fostering a supportive environment where you feel valued, heard, and empowered to thrive both personally and professionally. Enjoy access to CU Health Employee Assistance program and Fitness Passport gym membership! As part of our commitment to you, we offer 12 weeks paid parental leave and exclusive discounts on MIVFG fertility and ultrasound services, providing you with the support you need during life's important moments. As a Nationally Accredited RTO, M Group Reproductive Healthcare Institute, you will be empowered with the skills and nationally recognized qualifications to unlock new opportunities and reach your full potential. If you’re ready to join the brave leaders of reproductive care, please follow the link below. Closing Date: Friday 22 August 2025 (unless filled prior) Lara Shmidel - HR Business Partner 0409 172 356 All personal information received by us from you or about you will be stored, used and disclosed by us in accordance with our Privacy of Your Information Policy. Only those candidates with full Covid and Flu Vaccination proof will be considered
