See what you can do with Prophix® Prophix is a fast-growing global leader in financial performance management. Ambitious finance teams use Prophix One™, our Financial Performance Platform, to improve the speed and accuracy of their decision-making with a harmonized user experience, stepping confidently into the next generation of finance. Headquartered in Etobicoke, Ontario with offices in 16 cities, we work with a global network of partners across North America, South America, the UK, Europe, and Australia to serve thousands of finance leaders across nearly one hundred countries. Learn more about our offices here. Our Office Assistant role is an exciting opportunity for someone who is looking to kick-start their career in office administration. This role is ideal for someone eager to learn, grow, and develop new skills in a dynamic and supportive environment. You'll be a key part of our Perth, Australia, office, working alongside experienced professionals who are invested in your growth. This hybrid role will provide hands-on experience in office management and administrative support while allowing you to build valuable skills for your future career. What You Will Do Support the general management of the office, including ordering supplies, maintaining common areas (like the front desk, meeting rooms, and kitchen), and helping to keep the space organized and welcoming. Answer incoming calls with professionalism, direct calls as needed, and relay messages promptly. Greet and assist visitors, ensuring a positive and professional first impression. Help with basic bookkeeping tasks (such as Accounts Payable/Receivable and credit card reconciliations) under the guidance of senior staff. Assist with organizing office events and small gatherings. Provide administrative support to various departments, including processing documents and client agreements. Take on other administrative tasks as needed, with plenty of opportunities to learn and develop new skills. What You Will Bring To succeed in this role, you will need a combination of experience, technology skills, personal qualities, and education. Required Qualifications 1-2 years of general office or administrative experience (internships or part-time roles welcome). Basic proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). A positive, can-do attitude and a willingness to learn new tasks. Strong communication skills and a friendly, professional demeanor. Organized, reliable, and detail-oriented. Enthusiasm for helping others and being part of a collaborative team. Legally entitled to work in Australia. Preferred Qualifications A certificate or diploma in office administration (or a related field) is an asset but not required. Why join? A solid foundation - and a bright future Prophix has been a pioneer in finance technology for 35 years and counting. And to further our mission and vision, we’re proud to work with our investors, Hg Capital, to grow our business and expand our market share. Community, culture, and purpose Phixers (the extraordinary team at Prophix) pursue excellence by creating wins for all, driving continuous innovation, and building purposeful solutions for our customers and partners. We reward hard work, but we also know that life outside of work is vital. That’s why we provide highly competitive compensation, vacation, and benefits packages, and encourage you to get involved in our many charitable, sports, or knowledge clubs and seasonal celebrations. Through our Corporate Social Responsibility (CSR) program, we aim to create a lasting impact on the global community with meaningful programs and initiatives. Participate in fundraising activities and get paid to volunteer for causes that matter to you. Our CSR committee also collaborates with local and international charities to donate $50,000 to deserving projects each quarter we meet our profit goals. Learn more about us on our Careers Page! Apply now! Prophix promotes a diverse, inclusive, and accessible workplace. If you feel like you are a great fit for this role, please apply. While we can’t guarantee an interview, we will consider the full breadth of your experience and background. At Prophix, we are committed to creating a working environment that is barrier-free. Please advise our Recruitment team if you require reasonable accommodation during the interview and assessment process, and we will work with you to meet your needs.
