Project Assistant Coordinator

Urban Atlantic • Full-time • Washington, DC, US • 1d ago

Location: Bethesda, MD

Position Summary:

Urban Atlantic is seeking a proactive and detail-oriented person to support multiple departments, including Development, Property, Asset Management, Finance, and Accounting. This role is responsible for 50% general administrative duties and 50% multi-departmental responsibilities, offering a great opportunity to gain exposure to real estate and asset management operations.

Key Responsibilities:

• Liaise between departments to support communication, scheduling, and deliverables

• Support development projects: tracking milestones, preparing reports, and coordinating with vendors

• Assist with asset management tasks: document sharing, data consolidation, and report tracking

• Help with finance tasks: reviewing contracts, filing reports, and compliance management

• Manage calendars, meetings, and internal/external communications

• Maintain and support Box/ShareFile structure and user issues

• Organize digital and physical files; assist with document compliance

• Provide office and supply support, including IT coordination

• Maintain and support Box/ShareFile structure and user issues

Qualifications:

• Bachelor’s degree or relevant experience in administration or real estate preferred

• 1–3 years in administrative/project coordination roles; real estate background is a plus

• Strong organizational, multitasking, and communication skills

• Proficiency in Microsoft Office; experience with tools like Yardi, Procore, or RealPage a plus

• Self-starter with a team-oriented mindset and ability to maintain confidentiality

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