Are you an experienced Executive Assistant with a background in real estate and ready for a dynamic new opportunity? Join this high-performing team and make a significant impact! About the Role: As the Executive Assistant, you will be an integral part of the team, managing a diverse range of responsibilities. Your role will include: Efficiently manage the agent's daily schedule, including screening and filtering communications. Coordinate communication and handle WhatsApp threads for new sellers and buyers. Prepare draft contracts/Form 6, marketing plans, and manage invoicing and payments. Assist with tasks related to the agent's property portfolio and personal home, including liaising with the accountant for payments and managing invoices. Monitor supplier invoices, ensuring timely payment and coordination with the Sales Administrator and Accountant. Use the VAULTRE System to track listings and manage CRM updates. Set up and manage workflows from property appraisal to sale and settlement. Communicate with solicitors, sellers, and buyers, handling critical dates and contract processes. Support with open homes, including setup, management, and taking details, and attend twilight open homes as needed. Assist with ordering signboards, coordinating photo shoots and styling, and managing marketing activities. Requirements: Prior experience in real estate is essential Relevant certification is required. Strong administrative skills with a drive to excel in a support role rather than transitioning to sales. Ability to handle sensitive information with discretion. Capable of working independently, making informed decisions, and managing multiple tasks efficiently. Willingness to take after-hours calls and support occasional twilight open homes. Why Join Us? Competitive salary, with potential for future bonuses. Work closely with a top real estate agent in a vibrant, fast-paced setting. Become an integral part of the sales process If you’re a dedicated professional ready to contribute to a thriving team, we’d love to hear from you. HOW TO APPLY: Please submit your resume by hitting APPLY or contact us directly: Zoe Ware zoe@huntdrecruit.au 0488 619 607 Sami Chambers sami@huntdrecruit.au 0422 589 364 All applications will be held in strict confidence , only shortlisted candidates will be contacted. Thank you for your understanding. To keep up to date with our latest jobs, visit our jobs page: https://huntdrecruit.au/candidates/
