Administrator | Architecture Studio Join a highly regarded architecture practice where people, design, and collaboration come first. Our client is a well-established architecture studio with an outstanding reputation for delivering innovative projects across Queensland. With a collaborative team culture and genuine commitment to employee development, they offer an environment where your contribution is valued, your ideas are encouraged, and your career can continue to grow. The Role This is a varied administration position where you will be the welcoming face of the studio while providing essential support to architects, project teams, and the wider business. You will play a key role in ensuring the studio operates smoothly, from coordinating daily office operations and supporting project administration to creating a positive and organised workplace environment for the team. The ideal candidate will be someone who naturally takes ownership, notices the small details, and enjoys going above and beyond to make sure the office runs seamlessly — whether that means preparing a new starter’s desk and equipment, ensuring office supplies are stocked, or simply making sure the studio is a welcoming place for employees and visitors. Key Responsibilities Welcome clients, visitors, and stakeholders while managing reception and incoming enquiries. Answer and direct phone calls and manage shared email inboxes. Coordinate general office administration, including mail, stationery, kitchen supplies, and office presentation. Ensure the office environment is well maintained, including coordinating repairs, replacing supplies, arranging maintenance, and taking initiative to resolve day-to-day issues. Prepare workstations for new employees, including organising desks, equipment, access requirements, and ensuring a smooth onboarding experience. Coordinate meetings, diaries, travel bookings, and team events. Maintain a welcoming office environment by managing small but important details such as ensuring supplies are available, meeting rooms are prepared, and shared spaces are presented professionally. Prepare, format, and maintain project documentation, reports, certificates, and fee proposals. Manage electronic filing systems and ensure project records are accurate and up to date. Provide administrative support to architects, project leaders, and the wider studio. Assist with general business support and contribute ideas to improve office systems and processes. About You Previous experience in an administration, office coordination, studio support, or similar role. A proactive and hands-on approach with the ability to identify what needs to be done before being asked. Excellent organisational skills with the ability to manage multiple priorities. Professional communication skills and a confident, approachable manner. Strong attention to detail and pride in creating an organised and welcoming workplace. Ability to work independently and take ownership of tasks. Strong Microsoft Office skills, including Outlook, Word, Excel, Teams, and SharePoint. Experience within architecture, engineering, construction, or professional services will be highly regarded. What's on Offer Join a respected architecture studio with a supportive and people-focused culture. A role where your initiative and contribution will genuinely make an impact. Ongoing professional development and career progression opportunities. Exposure to a diverse range of exciting architectural projects. Additional birthday leave. Regular team lunches, social events, and a collaborative workplace. Modern office environment with supportive leadership and a friendly team. Consultant Amy Ovenden 61 (0)7 3088 4010 amy.o@bespokecareers.com Reference number: 73498 Profession:Business SupportAdministration Company: Bespoke Careers Date posted: 14th Jul, 2026
