The Firm HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas. In Australia, we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members. The Role We are seeking a Legal Assistant to join our team in Perth on a permanent full-time basis. This role will be supporting two Partners in different sectors and their fee earning groups. In this role, you will play a pivotal role in supporting billing, matter administration, time recording, and client engagement, while also contributing to and supporting the smooth day-to-day operations of the team and office. Your key tasks and responsibilities will include: Billing & Financial Administration Preparing and managing complex billing processes using Elite 3E Coordinating a structured billing review cycle involving lawyers and partners, ensuring accuracy and timely finalisation Monitoring and follow up on bill distribution post-completion Conducting ongoing review of time entry narrations throughout the month Completing expense reconciliation via Chrome River Offering time recording support as required Matter & Document Management Opening new matters and following Risk & Compliance procedures Managing version control & document tracking Monitoring and managing document filing (including e-filing) and closing/archiving process Maintaining and updating budgets for matters Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Email & Diary Management Organising and triaging Partners' inbox and calls Monitoring and coordinating Partners' diaries and meetings Organising travel arrangements, both domestic and international for teams Client & Business Development Support: Ensuring client contact details and Partner activities are current on InterAction Assisting and organising client events alongside Marketing & Business Development team Liaising with clients, maintaining and fostering relationships General Office Support: Supporting team members with operational tasks Assisting with office administration and Reception, and complete other administrative tasks as required. About You We are looking for a Legal Assistant who will ideally bring: Two years' experience in professional services or law firm Billing experience, including handling complex and high-volume bills with accuracy and attention to detail The ability to work proactively and autonomously, whilst remaining connected to the teams and Legal Assistant group Excellent organisational skills, with the ability to manage competing priorities and meet deadlines Document preparation and management skills Experience in time recording and diary management, with a proactive approach to supporting partner schedules and inboxes Strong communication and interpersonal skills, with the ability to liaise confidently with individuals on all levels A customer service mindset, with experience in coordinating client meetings and presentations considered a plus Eagerness to learn and share knowledge Prior experience with iManage, InterAction and Elite 3E is highly regarded but not essential What's in it for You? If you're ready to take the next step in your career and join a friendly team in a positive environment, this opportunity could be ideal for you. As well as a friendly, down to earth group of colleagues, we offer the following benefits: Market-competitive remuneration package, transparent and generous bonus scheme, employee referral incentives, and life and salary continuance insurance Health & Wellbeing initiatives, such as annual flu vaccinations, access to the Employee Assistance Program, free subscriptions to wellbeing apps, and subsidised sporting activities An active employee-led Social Committee, organising regular events in all our offices Hybrid and flexible working arrangements, allowing you to balance work and life commitments effectively The ability to purchase additional annual leave and access our Paid Parental Leave (26 weeks) Centrally located office space with excellent end-of-trip facilities and premises benefits A welcoming, supportive, and collaborative work environment What's next? If this sounds like an opportunity for you, apply online with your CV and a brief cover letter outlining why you are interested in this role. We would love to hear from you! If you have any questions, please contact: Candice Dixon, HR Consultant - hfw.com
