Team Assistant / Office Coordinator Melbourne CBD | Permanent Full-Time | Professional Services Environment An exceptional opportunity has become available for a polished and capable Team Assistant / Office Coordinator to join a leading professional services environment in Melbourne’s CBD. This role sits at the centre of a busy corporate office, supporting senior executives while ensuring smooth day-to-day operations across a professional client-facing workspace. It is a varied position spanning executive support, office coordination, administration and client hospitality, suited to someone who enjoys working in a structured, service-oriented environment with strong attention to detail and a commitment to delivering quality outcomes. The Role Reporting to the Executive Assistant, you will provide support to a team of senior professionals while taking ownership of the presentation and coordination of the office. Key responsibilities include: Coordinating meeting room setup including AV, catering and client readiness Meeting and greeting senior clients and external stakeholders Maintaining the presentation of boardrooms, kitchen and communal spaces Managing office supplies, stock levels, couriers and deliveries Supporting diary coordination and meeting scheduling Assisting with domestic and occasional international travel arrangements Processing expenses and supporting reconciliation processes Preparing, formatting and binding confidential documentation Assisting with internal and client events Supporting invoice processing and general administrative tasks Acting as a key liaison for facilities, building management and IT support Providing proactive ad hoc support to executives and the broader team About You You are a professional, detail-oriented individual who takes pride in creating a seamless experience for both internal stakeholders and external clients. Ideally, you will bring: 2 years' experience in a corporate, professional services or premium office environment Strong communication skills with a polished and confident approach Excellent attention to detail and strong organisational skills Intermediate Microsoft Office skills (Outlook, Word, Excel and PowerPoint) The ability to manage competing priorities in a busy environment A proactive, solutions-focused mindset with strong initiative You are comfortable balancing executive support and office coordination responsibilities, take ownership of your work, and enjoy being a reliable and valued member of the team. Why This Role This is a unique opportunity to join a highly regarded corporate environment offering exposure to senior stakeholders and a supportive, collaborative team culture. You will benefit from: Broad exposure across executive support and office operations A polished, professional and welcoming team environment Career development opportunities and ongoing growth A varied role where no two days are the same If you are a motivated and polished Team Assistant or Office Coordinator looking to further your career within a professional and supportive corporate environment, we would love to hear from you.
