An exciting opportunity has become available for a polished and proactive Office Coordinator to join a highly regarded financial services organisation based in the Paris end of Melbourne’s CBD. This is a fantastic opportunity for an experienced receptionist, office coordinator or administration professional who thrives in a corporate environment and enjoys being the central point of contact across a business. You will play a key role in ensuring the smooth day-to-day operations of the office, providing exceptional client service and supporting a high-performing team. The Role As the Office Coordinator, you will be responsible for managing front-of-house operations, coordinating office facilities and providing broad administrative support across the business. Your responsibilities will include: Acting as the first point of contact for clients, visitors and external stakeholders, ensuring a premium client experience. Managing reception duties including answering incoming calls, greeting guests and coordinating meeting rooms. Maintaining presentation standards across client-facing spaces, meeting rooms and office areas. Coordinating catering, room set-up and support for internal meetings, investor lunches and corporate events. Liaising with building management, suppliers, service providers and external stakeholders. Supporting office operations including facilities management, maintenance requests and office supplies. Assisting with onboarding, access requirements and general administration. Coordinating travel bookings, mail, couriers and other business support tasks. Supporting wider projects and initiatives as required. About You You will be a confident, professional and service-focused individual who takes pride in creating an exceptional office experience. You will enjoy being the “go-to” person and have the ability to build strong relationships at all levels. You will ideally bring: Previous experience in reception, office coordination, administration or corporate support. Experience within a professional services, financial services or corporate environment highly regarded. Excellent communication skills and a professional presentation; Strong organisational skills with the ability to manage competing priorities. A proactive mindset with strong attention to detail; Confidence liaising with senior stakeholders, clients and external providers. A positive, energetic attitude and willingness to support wherever needed. This is an excellent opportunity to join a collaborative and professional environment where you will have ownership of the office experience and be a valued member of the wider team. If you are looking for your next opportunity within a premium corporate setting, we would love to hear from you. Please apply via the link. Bridgette Meaden - 0484 381 458 bmeaden@sharpandcarter.com.au
