Job Title Procurement & Sourcing Lead Job Description Summary We’re looking for a proactive Procurement & Sourcing Lead to join our team on a 12-month maternity leave cover contract. This role plays a critical part in delivering high‑quality procurement outcomes for our client, with a strong focus on sourcing and onboarding Local Contractors to support proactive and reactive maintenance services. Job Description Scope and Purpose of Role The Procurement and Sourcing Lead is responsible for the procurement and sourcing to meet the client deliverables of Local Trades Contractors in Sydney's western suburbs as required to meet the demand for proactive and reactive maintenance services. This includes the planning, procuring, contract preparation, Local Contractor registration and on-boarding of Local Contractors that is to be undertaken to establish the maintenance activities as detailed in the client scope. Objectives for the Procurement and Sourcing Lead: Local Contractor sourcing and engagement under client supplied and approved templates to ensure effective delivery of requirements; Meet and exceed project delivery targets (timeframes and quality); Strive for continuous improvement Research and analysis of service categories to support the sourcing and procurement of truly local contractors Development and execution of the Procurement Plan Responsibility for management of Local Contractors at a contract level as appropriate Position Description Key Relationships External relationships: this role will liaise with Local Contractors in Sydney's western suburbs, industry groups, the community in which you are working and the client. Internal relationships: this role will liaise with all client account team members and Cushman & Wakefield support functions. Accountabilities Ensure that all procurement and contract management activities undertaken as part of the Services promote and facilitate the Local Community Objectives; Meet the targets set out in the Approved Aboriginal, SME and Local Participation Plan and the Workforce Skills and Opportunities Plan; and Ensure, to the extent consistent with the Services, that the Local Contractors meet their contractual targets in relation to Aboriginal, SME and Local Participation and their trainee, apprenticeship and other workforce skills development commitments. Relationships Develop/ manage client relationships for effective understanding and leverage of client requirements Respond to client requests effectively, in a professional and timely manner Provide a high quality service to the client Support, develop and build Local Contractor relationships Analysis Able to perform analysis to service categories under contract (spend, market trends, benchmarks, supplier market analysis) or direct others appropriately Understand cost components and drivers, and total cost of ownership Improve service levels based on analysis and interrogation of likely outcomes, and manage the delivery of those commitments Investigate and develop supply sources Strategy and Sourcing Plan Assess client requirements and recommend most appropriate strategies to respond to client needs Engage with C&W staff and client stakeholders at a level that allows an understanding of account strategy and operations and ensures appropriate solutioning Provide information and advice on market conditions and procurement Prepare Procurement Strategy, and Evaluation Plans for approval by client/internal stakeholder Delivery of Events Investigate and develop supply sources, submit for inclusion on the approved tender list and maintain communication with Suppliers on a regular basis Conduct procurement process to meet agreed objectives, deadlines, probity and guidelines Prepare Procurement Strategy and Tender Evaluation Plan for approval by the client Conduct analysis and prepare Tender Evaluation Reports and Recommendations Appraise prices and conduct a commercial evaluation by liaising with subject matter experts and tenderers and advise unsuccessful bidders of result Ensure that appropriate contracts are being put in place Manage implementation process for new contracts Provide debrief for suppliers, as requested, at the conclusion of the procurement process Management of Relevant Local Contractors Advise agreed stakeholder of any complaints and assist in solutioning and engagement with suppliers Conduct supplier/service provider to monitor supplier performance as required Ensure suppliers are treated ethically, fairly and with respect at all times Develop co-operative and mutually beneficial supplier relationships Probity & Compliance Adherence to all C&W and client policies and procedures. Compliance to State and Commonwealth statutory and regulatory legislation where appropriate for specific clients Maintain probity compliance at all times Reporting Ensure that client reporting requirements are understood and that a schedule meeting obligations is put in place General Responsibilities Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards Comply with all Cushman & Wakefield systems that are in place to meet the health and safety obligations of the organisation Work safely and avoid placing yourself or anyone else’s health and safety at risk by your acts or omissions Comply with Cushman & Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activities Operate in a manner that will minimise any adverse environmental impacts associated with your activities Actively participate within a community of practice group within Global Occupier Services by sharing information and strategies that result in the best outcomes for the client and Cushman & Wakefield Understand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients is available Regularly engage with the Cushman & Wakefield CRE team to leverage their knowledge Comply with Cushman & Wakefield delegations policy Background and Experience Five years’ of services procurement related experience Experience in property/facility services will be highly regarded, but not essential Proven track record in the delivery of high quality procurement advice and delivery of sourcing events at a granular level in an operational environment. Collaborative approach with ability to develop and manage effective, mutually beneficial business Relationships with small to medium enterprises. Operational mindset – must consider that everything must be operationalised and able to be delivered and managed without additional cost, complexity or resourcing other than that captured in the business case or strategy document Strong commercial acumen and understanding of contract law High levels of initiative with the ability to manage multiple, simultaneous sourcing projects and varied demands on time Valid working rights in Australia. Qualifications & Technical Skills Experience in a similar operational procurement position, ideally within a facilities management environment Preferred tertiary qualified with either a relevant business degree or equivalent Proven track record in the delivery of high quality research and data analysis for procurement Proven ability to support source-to-contract initiatives including participation in face-to-face negotiations and drive discussions to meet desired outcomes. Strong ability to influence, manage key stakeholder expectations and clearly express ideas, concepts and models Exceptional presentation skills Strong skills in MS Office Superior problem-solving ability to identify and deliver solutions High levels of initiative with the ability to manage multiple, simultaneous sourcing projects Active “hands on” approach with a “can do” attitude Effective team work skills based on a collaborative approach. About Cushman & Wakefield Cushman & Wakefield is a global leader in commercial real estate services, with 50,000 employees across 60 countries. In Australia, we partner with some of the world’s leading organisations to deliver innovative property solutions across office, retail, industrial and logistics assets. Our strength lies in our collaborative approach, deep market insight and ability to integrate services to deliver exceptional outcomes. We are driven by a client-first mindset and a commitment to excellence, empowering our people to think differently and create value at every stage of the property lifecycle. Diversity & Inclusion At Cushman & Wakefield, we are committed to fostering a diverse, inclusive, and respectful workplace. We welcome applications from people of all backgrounds and experiences and are dedicated to creating an environment where everyone can thrive. As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times. INCO: “Cushman & Wakefield”
