Ensure high-quality, compliant and branded documentation Manage multiple deadlines in a fast-paced environment Coordinate end-to-end tenders and proposal submissions Hudson is currently partnering with a highly regarded national architecture and design practice to recruit an experienced Submissions Coordinator to join their collaborative national team. Permanent role Brisbane CBD location (hybrid) Competitive salary This is an exciting opportunity for a polished and proactive submissions professional who thrives in a fast-paced environment and enjoys managing end-to-end proposals and tenders across a range of high-profile projects. The Opportunity Working closely with Bid Managers, Studio Leaders and stakeholders nationally, you will take ownership of coordinating and delivering high-quality submissions aligned to brand standards, client expectations and business objectives. You will play a key role in managing multiple submissions simultaneously, supporting business development initiatives and ensuring proposals are delivered accurately and on time. Key Responsibilities • Manage end-to-end submissions and proposal coordination • Coordinate and develop compelling submission content • Ensure compliance, quality and brand consistency across all documentation • Liaise with internal stakeholders and external partners to gather required information • Maintain submission templates, CV libraries and knowledge databases • Support continuous improvement initiatives across submissions processes and systems • Manage multiple competing deadlines in a fast-paced environment About You You will bring previous experience within submissions, bids or tender coordination, ideally within architecture, engineering, construction or professional services environments. You will also demonstrate: • Strong project and time management skills • Excellent written and verbal communication skills • High attention to detail and organisational capability • Strong stakeholder engagement skills • The ability to work autonomously and manage competing priorities • Advanced Microsoft Office and Adobe InDesign skills What's on Offer • Join a highly regarded national design-focused organisation • Collaborative and supportive team culture • Hybrid working arrangements • Genuine career progression opportunities • Opportunity to contribute to major projects and pursuits nationally For a confidential discussion, please contact Stephanie James at Hudson or apply now. Diversity, Equity & Inclusion at Hudson Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen. Casual Loading Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles. Consultant Rafia.Khan@hudson.com Reference number: 249781 Profession:Administration & Office SupportAdministrative Assistants Administration & Office SupportClient & Sales Administration Administration & Office SupportOffice Management Company: Hudson Date posted: 15th Jun, 2026
