Admin / Secretarial / Office Support Executive Assistant Sydney Permanent / Full Time 20/5/2026 A supportive Team Culture Parking Available Close to Minor and Major Shops We’re currently working with an established and growing business looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. You will be the strategic gatekeeper, managing complex calendars, travel logistics and internal/external communications. Success in this role requires impeccable discretion, problem-solving skills and the ability to handle confidential information. If you are highly organised, proactive and enjoy being at the centre of a busy and fast-moving environment then we would love to hear from you. Key Responsibilities: Diary and calendar management Domestic and International travel coordination Email and inbox management Draft reports, create presentations, process expense reports and maintain organised digital or physical filing systems Call screening, draft emails, manage correspondence and act as the primary liaison between the MD and stakeholders Scheduling and attending meetings with senior leadership Preparing meeting agendas, taking minutes, gather briefing materials and following up actions Managing and maintaining online filing systems Providing support across business projects and initiatives Coordinate special projects, corporate events, and off-site meetings Supporting day-to-day office operations and administrative tasks Maintaining confidentiality and handling sensitive information with discretion. To be successful: Previous experience in a Personal Assistant, Executive Assistant (3 years preferred) A proactive and positive approach Strong multitasking and organisational skills Excellent attention to detail Strong communication and interpersonal skills Advanced proficiency in MS Office (Word, Excel, PowerPoint) virtual meeting platforms (Teams, Zoom) and AI. Must have Permanent Residency or above to be eligible This role is based in French’s Forest on the Northern Beaches of Sydney, please consider your commute and travel time before applying to help in supporting a sustainable work-life balance. APPLY NOW: by sending your updated resume to amanda@optimalrecruitment.com.au or for a confidential chat please call on 02 8416 4181 .
