Join our passionate, patient-focused clinical research team at Clinitrials. We are seeking a mature, highly organised, and proactive Administrative Officer to become a key part of our team and help oversee the day-to-day operations of our busy research site. If you are an experienced administrative professional who enjoys organisation, process improvement, and creating high-quality systems that support meaningful healthcare research, we would love to hear from you. School hours considered. Key Responsibilities: Manage daily clinic and office operations Coordinate appointments, participant scheduling, and site communications via calendars and teams. Update and maintain administrative and clinical trials systems, including Best Practice, Veeva document, SharePoint. Assist with staff onboarding, coordination, and administrative training processes Manage site records, filing systems, and document management processes Create and update administrative processes, workflows, and operational documentation identifying opportunities to improve workflows, efficiency, and operational systems Prepare, organise, and maintain study files, regulatory binders, and essential research documents Assist with finance administration, invoicing, and supplier coordination Assist with the management of study materials and supplies particularly as they relate to recruitment and retention (distribution, ordering, tracking, storage, reconciliation and destruction) at the study site. What we're looking for: Strong organisational and project management skills, with the ability to prioritise and multitask effectively Experienced in document management, administration, or practice operations Professional, reliable, and confident communicating with people from all backgrounds Proficient in Microsoft Office Able to maintain confidentiality and professionalism at all times Excellent written and verbal communication skills, with the ability to liaise effectively with diverse stakeholders How to Apply Submit application via Seek. You must demonstrate the right to work in Australia to be successful for this position. Closing Date: Interviews will be conducted as applications come in.
