About the Company Meinhardt is one of Australia’s foundation engineering and professional services organisations. With a legacy of seventy years of continuous operation in Australia at Meinhardt, we don’t just engineer; we innovate. We are now a global powerhouse with 7000 staff across 60 offices. We are passionate about the role that engineers can play in decarbonising the world’s-built environment, using engineering innovation and creativity to create sustainable communities and enduring legacies. In ANZ, Meinhardt is now embarking on a period of growth and transformation. . We want to redefine the role of engineering in society. We seek passionate people to join us on this journey. In return we will offer you the opportunity to work on large-scale game-changer projects, offering excellent opportunities to enhance your technical expertise and grow your capability whilst delivering sustainable healthcare and data centre infrastructure to the market. If you want to be part of a business that is forging an exciting future, and if you have the right experience, we want to hear from you. About the Role This is an exciting opportunity for a highly organised and proactive Executive Assistant to work closely with the CEO – ANZ and Regional Director West Coast in a fast-growing and dynamic business. The role offers exposure to senior leadership, involvement in key business initiatives, and the chance to make a real impact across the ANZ and WA operations. Supporting executive coordination, stakeholder engagement, events, travel, and business operations, this position is perfect for someone who thrives in a fast-paced environment, enjoys taking ownership, and brings a strong “can-do” attitude. Key Responsibilities As Executive Assistant to CEO Executive Support Manage the CEO’s calendar, meetings, travel, expenses, and priorities with efficiency and professionalism. Prepare presentations, reports, correspondence, and briefing materials to a high standard. Anticipate needs, coordinate logistics, and proactively resolve scheduling or operational issues. Stakeholder & Leadership Coordination Act as a key liaison between the CEO and internal/external stakeholders. Coordinate Board, Executive Committee, and leadership meetings, including agendas, papers, minutes, and follow-up actions. Build strong relationships across the business while maintaining professionalism and confidentiality. Business & Operational Support Support strategic initiatives, leadership workshops, and internal communications across the ANZ business. Manage administrative processes, approvals, reconciliations, and reporting requirements. Continuously improve systems, processes, and workflows to enhance efficiency within the CEO’s office. Confidentiality & Professionalism Handle highly sensitive and confidential information with absolute discretion. Exercise sound judgment, initiative, and problem-solving in a fast-paced environment. West Coast Responsibilities Provide high-level administrative and operational support to the WA business. Coordinate project and proposal documentation, tenders, reports, presentations, and submissions. Maintain accurate document control, filing systems, project records, and proposal folders. Support bid and proposal activities in collaboration with the national pursuit team. Use Microsoft 365 and AI tools to improve efficiency, streamline processes, and produce high-quality outputs. Manage office coordination, supplier liaison, timesheets, and general administration activities. Ensure compliance with IMS, WHS, and company standards while driving continuous improvement initiatives. About You Skills and Experience Advanced proficiency in Microsoft 365 suite including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint. Strong document production and formatting capability across reports, tenders, submissions, specifications, presentations, capability statements, and CVs. Experience with desktop publishing and design tools such as Adobe InDesign and Photoshop highly regarded. Experience using, or willingness to adopt, AI tools such as Microsoft Copilot, Gamma, Claude, and Perplexity to improve productivity and workflow efficiency. Exceptional organisational and time management skills with the ability to manage multiple priorities in a fast-paced environment. Strong stakeholder engagement, interpersonal, and communication skills. High attention to detail with a strong focus on quality, accuracy, and professionalism. Experience supporting bids and tenders is desirable. Knowledge of BST or similar project management systems is advantageous. Proactive, solutions-focused mindset with a passion for continuous improvement, efficiency, and innovation. Culture At Meinhardt, our employees thrive in an environment where initiative is encouraged, and excellence is rewarded. We believe innovation and curiosity are key to solving our clients' challenges. Help us shape your region and engineer the world. We celebrate diversity at Meinhardt and welcome applications from people who identify as Aboriginal and/or Torres Strait Islander, and those from LGBTQIA, Veteran, or other diverse groups. How to Apply To apply, click on the button and attach your resume and cover letter. Please note: Unfortunately, due to the large number of applications we receive, we are only able to contact shortlisted candidates. We thank you for your interest in Meinhardt.
