The Legal Secretary is required to perform routine and non-routine clerical and administrative functions to actively support the practice group. – Book appointments, conferences, mediations, settlement conferences, conclaves etc. – Maintaining paper and electronic files of clients with incoming mail and process correspondence accordingly – Circulate correspondence according to information received and ensure matter related filing is managed across the practice groups – Receive and process requests for information – Diarise and monitor time limitations – Ensure workflows for matters are updated and maintained – Billing – Prepare invoices, trust account authorities, ensure matters are closed and prepared for archiving – Draft letters to clients/third parties as necessary – Prepare files for hearing – Briefs, tender bundles, schedules, settlement documents as needed – Management of adhoc allocated tasks by the practice groups and ensure they are completed with urgency and in-line with the priority – Actively assisting the teams to ensure efficient work practices are maintained.
