Administrative Assistant (Payroll & Invoices) Milestone IT is currently partnering with a leading healthcare client to recruit a detail-oriented and proactive Administrative Assistant . This role is vital for supporting the organization's financial health, specifically focusing on the precision of payroll and invoice management. As an Administrative Assistant, you will leverage your previous experience in high-volume environments to manage essential accounting operations. You will be responsible for ensuring that healthcare staff are paid accurately and that supplier financial cycles are maintained with the highest level of integrity. Key Responsibilities Invoice Management: Oversee the end-to-end accounts payable process, including three-way matching of invoices, purchase orders, and debit notes. Payroll Support: Assist in the implementation and development of payroll systems and processes to ensure workforce efficiency. Financial Administration: Reconcile supplier statements and maintain accurate vendor details within the finance system. Compliance & Safety: Ensure all personnel meet site-specific medical clearances and qualifications, maintaining strict adherence to healthcare compliance standards. Communication: Manage dedicated finance inboxes to resolve queries from internal stakeholders and external suppliers promptly. Requirements Experience: 4 years in project administration or accounting operations. Technical Proficiency: Extensive experience with QuickBooks, XERO, or MYOB . Familiarity with ERP systems such as SAP or Pronto Xi is highly regarded. Education: A Diploma or Advanced Diploma in Business Management or a related field. Skills: Demonstrated ability to handle high-volume transactions with empathy and financial acumen. Why Join Us? This is an excellent opportunity to bring your expertise in process optimization and document control to a sector that makes a real difference in the community. We value professionals committed to integrity, accountability, and creative problem-solving. Location: Melbourne CBD Apply Now: To join Milestone IT on behalf of our healthcare partner, please submit your CV highlighting your experience in payroll and invoice processing, or call Sam Menon on 03-96706
